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Section A: General Information

A.     GENERAL INFORMATION

1.        MISSION STATEMENT AND PHILOSOPHY

Mission Statement

Our Lady of Lourdes Parish School is a Catholic learning community where students are prepared, formed, and empowered for the pilgrimage of life.

Philosophy

The faculty, administration, and staff of Our Lady of Lourdes School form a community committed to working with parents. Together we endeavor to provide our children with an education grounded in Catholic Christian values. Together we are an integral part of our parish’s commitment to education. Together we provide a holistic learning environment for our students and families, nourishing and nurturing learners as they develop their natural gifts and abilities of body, mind and spirit.

 

2.       CODE OF CHRISTIAN CONDUCT (Covering Students and Parents or Guardians)

The Archdiocese deeply appreciates the choice parents and students make to enroll in its parochial elementary and secondary schools. Truly, this is a commitment for life and many families make considerable sacrifices of time and treasure to support their students while they are in school. Often, families and students continue this support even after graduation because Catholic education makes a difference. Indeed, Catholic schools are different.

All schools in the Archdiocese are intended to be environments that educate, nurture and support students according to the basic Christian principles of charity and love of neighbor. Everyone involved in the development of children and youth – teachers, administrators, parents, family and friends – is required to behave in accordance with these principles, and the students’ interest in receiving a quality, morally based education can be served if students, parents, and school officials work together.

Our Christian principles provide that:

  • Parents or guardians are expected to work courteously and cooperatively with the school to assist the student in meeting the school’s academic, moral and behavioral expectations.
  • Students and parents or guardians may respectfully express their concerns about the school operation and its personnel. However, they may not do so in a manner that is discourteous, scandalous, rumor driven, disruptive, threatening, hostile or divisive.
  • Parents, guardians or other responsible adults who insult or abuse school personnel in the presence of other school personnel, students or parents on or adjacent to school premises or at some other place where school personnel are required to be in connection with their assigned school activities, may be asked to withdraw their student from the school.
  • Conduct that materially disrupts class work or extracurricular activities or that involves substantial disorder will not be tolerated.
  • These expectations for students, parents, guardians or other responsible adults include, but are not limited to, all school-sponsored programs and events (g. extended care, athletics, field trips, etc.).
  • The school reserves the right to determine, in its discretion, when conduct is of such a severe nature as to warrant immediate action without The action may include removal of a family and its students from the school.

3.       RELATIONSHIP OF SCHOOL TO PARISH

Our Lady of Lourdes Parish established its school in 1959, as part of its commitment to Catholic education as one aspect of its commitment to pass faith from one generation to the next. The school is a constitutive part of the life of the parish, and our school families actively participate in the life of the parish community. The student body actively participates in parish events, including service projects, outreach ministries, and sacramental worship, including regular participation in mass.

4.       CONSULTATIVE SCHOOL COUNCIL AND PARENT ORGANIZATION

The school has a parent-teacher organization and consultative school council. Those involved are advised that these bodies exist to support the school and are important for the school’s viability, but they have very different functions. Parent, parent-teacher organizations, consultative school councils and their members do not have any authority to act independently on behalf of the school or parish. They are not “agents” of the school or parish and any actions taken must receive the official written approval of the pastor and/or the principal, as the case may be.

Parent-Teacher Organization

The main functions of the Parent Teacher Organization is to raise funds for the school’s current operational expenses, to promote parental support for the school program, and to increase mutual understanding between school and parents. The membership of the parent teacher organization shall include the pastor, the principal, the parents or legal guardians, and the faculty of the school. Financial operation of a parent-teacher organization shall be governed by the regulations for financial operations as found in the Parent Teacher Organization Bylaws.

PTO GENERAL MEETINGS are held in September, January and May. All parents are required to attend these meetings.

Consultative School Council

The general responsibilities of the consultative school council relate to the following areas: strategic planning; policy development; resource development; institutional advancement; advice and counsel with regard to financial planning, management and reporting; marketing of the school and evaluation of the council’s goals and activities.

The membership of the consultative school council should include the pastor, principal, parents (no more than one-third of the total membership), alumni parents, parishioners, members of the civic and local business community, and area educators. Under Canon Law and Archdiocesan guidelines, the members advise the administrative team (pastor and principal) and cannot make decisions binding for the parish education program without the approval of the administrative team (A Primer on Educational Governance in the Catholic Church, the CACE/NABE Governance Task Force, NCEA, 1998).

The regional supervisor at the Department of Catholic Schools is available to assist and guide schools in the implementation of a consultative school council.

5.       SCHOOL PERSONNEL

Administration/Office Personnel

Pastor/Administrator                                     Bishop Jerry Wilkerson/Fr. David Loftus

Principal                                                        Kris Brough

Vice Principal                                                Kevin Gallagher

Secretary                                                        Juliana Gonyea

Reception & Outreach                                   Joney Gasbarro

Finance                                                         Erin Anderson

Step Coordinator                                           Cici Bianchi

Eighth Grade Homeroom                              Monika Roberts

Seventh Grade Homeroom                             Rey Rances

Six Grade Homeroom                                    Cici Bianchi

Fifth Grade Teacher                                       Kari Andrews

Fifth Grade Aide                                            Meaghan Hoxsey

Fourth Grade Teacher                                    Cheryl McPherson

Fourth Grade Aide                                         Lori Orr

Third Grade Teacher                                     Cristina Smith

Third Grade Aide                                          Jennifer Kearns

Second Grade Teacher                                   Christine Glaspy

Second Grade Aide                                        Heather Brough

First Grade Teacher                                       Karen Pasano

First Grade Aide                                            Michelle Luger

Kindergarten Teacher                                    Karen Dabsys

Kindergarten Aide                                         Dominic Orr

Transitional Kindergarten Teacher                  Nicole Herrera

Transitional Kindergarten Aide                       Anne Stammer

Athletics Director/P.E. Teacher                      DJ Waitman

Middle School ELA                                       Michael Miller

Middle School Mathematics                            Rey Rances

Middle School Social Studies                          Monika Roberts

Middle School Science/IT                             Kevin Gallagher           

Spanish Teacher                                             Liliana Rivas

Music Teacher                                               Mary Janus

Art Teacher                                                   Cici Bianchi

Kids Club Director                                        Kathy Ambrose

6.       SCHOOL-WIDE LEARNING EXPECTATIONS

An Our Lady of Lourdes student answers God’s call through living faith, pursuing excellence, and practicing stewardship.

 

FAITH:

I live like Jesus

I know the Catholic faith and its traditions

I pray everyday

 

EXCELLENCE:

I am responsible for my learning

I am creative and do my best

I speak and write clearly

 

STEWARDSHIP:

I share my gifts with family, school, parish, and community

I take care of our world, God’s gift to us

I respect the dignity of myself and others

 

7.       DAILY SCHOOL SCHEDULE

Monday School Hours      

Kindergarten - 8th Grade         8:50 – 3:00

Transitional Kindergarten        8:50 – 2:45

 

Tuesday – Friday School Hours

Kindergarten - 8th Grade           7:50 – 3:00

Transitional Kindergarten          7:50 – 2:45

 

Monday Recess

         TK – 5th Grade                              10:15 – 10:35

         6th – 8th Grade                           10:30 – 10:40

Tuesday – Friday Recess

TK - 5th Grade                         10:20 – 10:35

6th - 8th Grade                          10:30 – 10:40

 

Monday TK - 8 Lunch                       12:10 – 12:45

Tuesday – Friday TK – 8 Lunch         12:35 – 1:10

 

Parents will be notified of any changes in schedule through the Weekly Informer or a special newsletter.

8.       HOT LUNCH PROGRAM

Our Lady of Lourdes Parish School’s Hot Lunch program is provided by Choice Lunch®. Lunch, when ordered, is available Monday to Friday.

9.       ZERO TOLERANCE POLICY AND SAFE ENVIRONMENT

Zero Tolerance Policy

The Archdiocese of Los Angeles will not knowingly assign or retain a priest, deacon, religious, lay person or volunteer to serve in its parishes, schools, pastoral ministries, or any other assignment when such an individual is determined to have previously engaged in the sexual abuse of a minor.

Under the Zero Tolerance Policy of the Archdiocese of Los Angeles, any person guilty of sexual misconduct with a minor under the age of 18:

  • May not have any paid or volunteer assignment in any ministry in the Archdiocese, and
  • May not volunteer in any non-ministerial activity or event where he or she has any possibility of more than incidental contact or supervisory or disciplinary power over minors.

 

The administration, faculty and staff of Our Lady of Lourdes Parish School are required by state law to report any suspected child abuse. All information is kept confidential as required by law. The major responsibility of school personnel is to comply with laws requiring reporting of suspected child abuse to proper authorities. Determining whether or not the suspected abuse actually occurred is not the responsibility of the educator, but that of the  child protective agency.

Any parent or guardian who is a registered sex offender must contact the principal to discuss the requirements in order to assure compliance with the Archdiocese of Los Angeles Zero Tolerance Policy.

As a member of the Archdiocese of Los Angeles community, the school wants to assure that it is in compliance with both Megan's Law and the Archdiocese’s Zero Tolerance Policy.

Safe Environment

The school and the parish religious education programs have established ongoing safe environment training programs for students, children and youth. All parents are provided home-based materials to help them understand and support their student's education regarding child sexual abuse. The approved programs include the Archdiocese of Los Angeles Self-Protection Program 1-12, Good-Touch/Bad-Touch® and VIRTUS® Teaching Touching Safety (Mandated September 1, 2006).

The Archdiocese of Los Angeles Self-Protection Program 1-12 was developed by the Archdiocese of Los Angeles to assist the parishes and school to comply with the US Conference of Catholic Bishops mandated self-protection programs. It is to be presented annually at each grade level.

Good-Touch/Bad-Touch® is being implemented in Grades K-9 in Catholic elementary schools throughout the Archdiocese of Los Angeles. The program is designed to be age-appropriate, to support students in understanding occasions of abuse, and to give them confidence in reporting and asserting themselves in situations where they feel unsafe.

VIRTUS® Teaching Touching Safety is a K-12 program being implemented in religious education programs and Catholic schools. This program is a vehicle through which parents, teachers, catechists and youth ministers give students the tools they need to protect themselves from those who might harm them.

The Archdiocesan Office of Safeguard the Children works with the schools and Directors of Religious Education in the parishes to establish these programs. Questions concerning Safe Environment Training can be forwarded to the principal.

Guidelines for Adults Interacting with Minors at Parish or School Activities or Events

(Revised August 20, 2007)

  • Adults acting in a staff, faculty, ministerial or other paid or volunteer positions in the Archdiocese are role models who are called to treat each minor with respect and care. Staff members, faculty or volunteers serving either in a paid or volunteer position need to maintain professional relationships with minors whether on or off parish or parish school locations. Please review the following guidelines and sign the “Acknowledgment of Receipt” for the file at the parish or parish school where you work or volunteer.
  • Staff members/faculty/volunteers will ensure that minors are properly supervised at all times, thus providing them a safe environment. Minors must be viewed as “restricted individuals” because they are not adults and are not independent.
  • If staff members/faculty/volunteers who are supervising minors observe a situation where civil law, parish and/or school rules are being violated, they must take appropriate action immediately.
  • Staff members/faculty/volunteers should always be aware they have considerable personal power because of their ministerial positions. Therefore, they will maintain respectful ministerial relationships, avoiding manipulation and other abuses of power.
  • Staff members/faculty/volunteers must avoid assuming the role of a “father or mother figure” which may create an excessive emotional attachment for all parties.
  • Attraction between adults and minors is possible, and care and caution should be taken in all interactions. The parish/school administration should be informed immediately if such an attraction exists. Dating or sexual relationships between a staff member/faculty/volunteer and a minor are inappropriate and unethical. Dating or sexual relationships between a staff member/faculty/volunteer and a minor are unlawful.
  • Communications with minors (g., notes, email and internet exchanges, telephone calls) must be for professional reasons only.
  • Discussions of a sexual nature must always take place in an appropriate educational context. Sexual jokes, slang or innuendo are inappropriate when interacting with minors.
  • Staff members/faculty/volunteers will respect confidential information concerning minors or confidential information of a personal nature shared by a minor. However, if a minor shares confidential information that could pose a threat to the minor or to others, the staff member/faculty/volunteer has an obligation to notify the proper authorities.
  • When staff members/faculty/volunteers are supervising minors or young adults at parish/parish school-sponsored activities, they may not be under the influence of alcohol, may not consume alcohol in the presence of persons under age 21, nor offer alcohol to them.
  • When a staff member/faculty/volunteer is alone in a room with a minor, the door must be open or there must be clear visibility through windows.
  • Staff members/faculty/volunteers are to engage in games or sports activities with minors only in the presence of other adults, or in a place openly accessible/visible to others.
  • Staff members/faculty/volunteers planning parish/parish school events in their homes with minors must have the permission of the parish/school administration. In addition, staff members/faculty/volunteers may not have any minor in their homes without the knowledge of the minor's parent or guardian.
  • Staff members/faculty/volunteers may not drive minors unless it is to or from a parish/parish school-sponsored activity and may never drive alone with a minor. Driving minors requires parental permission slips that indicate the transportation is by personal vehicle. The parish/parish school administration must approve any use of personal vehicles. Trips involving minors must have a sufficient number of adult chaperones and minors to preclude the appearance of inappropriate personal involvement with minors.
  • Parent or guardian written permission is required for the publication of a picture of a minor.
  • Adults are permitted to interact alone with minor(s) only after complying with Archdiocesan policies regarding fingerprinting and safe environment training. They may work with minors only as part of a team if they have not met these requirements.

Boundary Guidelines for Junior High and High School Youth Working or Volunteering with Children or Youth

To ensure the safety of the children in the Archdiocese of Los Angeles, all youth volunteers, both junior high and high school students, including students who are already 18, who work or volunteer with children/youth in school or parish settings must receive training on these boundary guidelines before undertaking their ministry in the Archdiocese of Los Angeles and must sign a Code of Conduct form to verify that they understand their obligations.

10.    PARENT/STUDENT COMPLAINT REVIEW PROCESS

Concern for the dignity and rights of each person are intrinsic to the Church’s mission as a true witness to the spirit of the Gospel. Circumstances may give rise to conflicts among students, parents and school staff. All parties are encouraged to use every available means to resolve these conflicts when they occur. However, if the involved parties are unable to resolve their conflicts, families may use the Parent/Student Complaint Review Process for additional assistance. All those participating in the Complaint Review Process are responsible for striving toward reconciliation and shall act in good faith. Legal representation is not permitted at any meeting or mediation of the Complaint Review Process. Any person filing a complaint is to be free from restraint, coercion, discrimination, or reprisal in any form.

School Level

  • The person bringing the complaint is encouraged to try to resolve the complaint by discussing it with the persons directly involved.
  • If resolution is not achieved, the complaint should be discussed with the principal (or the pastor, if the principal is the subject of the complaint).
  • For elementary schools, if the principal is unable to resolve the conflict, the principal will bring the pastor into the process as appropriate.
  • After reviewing the facts and facilitating discussion of the problem the principal will respond to the person bringing the complaint.

Department of Catholic Schools Level

  • If the complaint is not resolved at the school or parish level, the complaint may be submitted in writing to the supervisor at the Department of Catholic Schools, outlining the concerns and reviewing the local process.
  • The supervisor will review the complaint (with such consultation as may be appropriate) in a timely fashion and will endeavor to mediate and resolve the matter.
  • However, if no agreement can be reached, the supervisor will make a final determination concerning the resolution of the complaint, based on the application of Archdiocesan and school policies and/or regulations, and communicate that determination, which will be final and binding, in writing to all parties.

11.     CRISIS PLANS

Earthquake/Disaster Procedures

Should there be an emergency, we follow the same guidelines as the Los Angeles Unified School District. For information, tune into your local television or radio station. We disperse messages through Gradelink, which will send information to your email. Please make certain to sign up and update the site for your family.

This plan was established in the belief that the safest place for children during an emergency is the school site. In order to work cooperatively with us in an effort to have an effective and safe “Emergency Disaster Plan”, we need your utmost cooperation in the time of an emergency. Students and school staff are drilled monthly for fire, earthquake, and major disaster situations.

Procedure for Students/Staff in case of Earthquake:

  • Teachers initiate drop drill. They instruct students to get under desk away from windows and protect the back of their neck and head.
  • Students evacuate to student control area.
  • Assigned teachers supervise students during the entire emergency.
  • Assigned school personnel perform search/rescue of the entire school campus.
  • Assigned school staff sets up first aid station.
  • Assigned school staff members inspect school plant and shut off all power, electricity, gas, and water as needed.
  • Assigned school personnel supervise orderly pick-up of students by parent/ responsible adult. In case of emergency, all students must be signed out by parent/responsible adult.
  • Principal /Assistant Principal is stationed at the Command Post communicating with all.

Procedure for Parents in Case of Emergency:

  • Remain Calm.
  • Do not phone the school. If the phone lines are not down, they must be used for police, fire, and medical personnel.
  • Listen to the radio. You will need to monitor the Emergency Broadcast System for emergency information.
  • Arriving to School. If you are able to get to the school, report to school personnel at the front gate. They will direct you to your child(ren). If you are unable to get to the school, your child(ren) will be released to the responsible adult that you have authorized on your emergency card.

Sign your student(s) out.

Section B: Admission and Attendance

B.     ADMISSION AND ATTENDANCE

1.       GUIDELINES FOR ADMISSION TO ELEMENTARY SCHOOLS

  • Preferences are given to active members of the parish.
  • The recommended age for kindergarten students is five (5) years of age on or before September 1, unless waived by the principal but required by December 1.
  • The recommended age for first grade students is six (6) years of age on or before September 1, unless waived by the principal but required by December 1.
  • All students must comply with current California immunization and health requirements prior to enrollment.
  • The parish school will strive to have Catholic education accessible to as many students as possible, both with its educational programs and financial considerations; however, it may have insufficient resources to meet the educational and financial needs of all students.
  • The pastor and principal will review a student’s continued eligibility for enrollment in the parish school.
  • The school establishes its own procedures for admission and enrollment.

Admission Policy of Our Lady of Lourdes Parish School

The pastor and the principal shall determine the specific method of accepting students at Our Lady of Lourdes Parish School. Parents should be made aware of the enrollment policy before registering students in the school. Preference should be given to the members of the parish. When the school cannot accept all applicants, parents should be encouraged to enroll their children in the parish Religious Education Program.

All incoming students are tested and upon satisfactory performance will be considered for admittance. The applicant student must demonstrate that he/she is developmentally and/or academically ready as determined by all the data compiled as a result of admission process and will be admitted as follows:

Priority 1: Students whose families are registered and active parishioners of Our Lady of Lourdes Parish and who regularly attend Mass at Our Lady of Lourdes as verified by use of Church envelopes for which a minimum contribution is expected, and whose families submit their registration forms by the required dates. (Siblings of students already attending have priority.)

Priority 2: If room is available, transferring Catholic students whose parish of residence is Our Lady of Lourdes and who previously attended another Catholic school.

Priority 3: If room is available, transferring parish students who previously attended public school.

Priority 4: If room is available, Catholic students from outside of the parish, whose families will support the school.

Priority 5: If room is available, other students who by their behavior and attitude demonstrate an acceptance of Our Lady of Lourdes Parish philosophy.

In addition, the Transitional Kindergarten program considers a number of factors when determining admittance:

Priority 1: Birthdate – Preference is given to older children, keeping in mind the age requirements for promotion into Kindergarten the following year.

Priority 2: Kindergarten Applicants – Preference is given to those children who have applied for admission to Kindergarten and have been determined not to be ready for that program.

Priority 3: Siblings – Preference is given to those children who already have siblings at Our Lady of Lourdes Parish School.

Priority 4: Developmental Level – To the extent that the Development Level can be ascertained by the Transitional Kindergarten Teacher, priority is given to those children who have reached a level of development and demonstrate a readiness that will allow them to succeed in the Transitional Kindergarten program.

 

2.       SCHOOL STUDENT NON-DISCRIMINATION POLICY

Our Lady of Lourdes Parish School, mindful of its mission to be a witness to the love of Christ for all, admits students regardless of race, color, or national and/or ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at the school.

The school does not discriminate on the basis of race, color, disability, sex, or national and/or ethnic origin in the administration of educational policies and practices, scholarship programs, and athletic and other school-administered programs, although certain athletic leagues and other programs may limit participation and some archdiocesan schools operate as single sex schools.

While the school does not discriminate against students with special needs, a full range of services may not always be available to them. Decisions concerning the admission and continued enrollment of a student in the school are based upon the student’s emotional, academic and physical abilities and the resources available to the school in meeting the student’s needs.

3.       INCLUSION PROCEDURES

Through the mission of the Archdiocese, Our Lady of Lourdes strives to serve children with varied learning needs. All educators in Archdiocesan schools follow “Directions for the Inclusion Process in Catholic Schools: Support Team Education Plan Process (STEP) and Minor Adjustment Plan Process (MAP)”. Parents or guardians who feel that their student may need a minor adjustment to enable him/her to participate in the general education curriculum of the school should consult the student’s teacher and principal to determine how best to meet the student’s needs. Parents or guardians may request the “Disability Discrimination Complaint Review Process” from the principal to address unresolved issues.

In the Catholic school setting, our mission is to teach as Jesus did. The Support Team Education Plan (STEP) is a process to address the needs of the students in our schools and to facilitate participation in the Catholic School Curriculum. We are called to celebrate the unique gifts of each child, which are a reflection of God’s love.

STEP

The STEP process guides the administration, faculty and staff through appropriate means of support for students who have an identified disability that is affecting their learning on a regular basis. As soon as a student has an ongoing need for support in the classroom (whether identified by the student, parents, and/or teacher), and the student continues to experience difficulty in the learning environment, the teacher will begin the STEP process by referral to the STEP coordinator. The STEP process is as follows:

 

STEP 1: Classroom support – The teacher works with the student and parent, implementing available classroom and school supports.

STEP 2: Team referral – The student is in need of additional help, and the teacher submits a request for a STEP meeting.

STEP 3: Parents will be notified of a STEP meeting regarding their child, and will be asked to complete a Questionnaire.

STEP 4: The STEP meeting will take place with the STEP team (composed of the Administration, STEP coordinator, Teacher and Parents. Information regarding the student’s strengths and present levels of performance will be discussed. Strategies will be formed and an action plan will be finalized. Action plans will include support strategies to be used, identification of responsible parties, development of a timeline, arrangement of follow-up meetings and future evaluations scheduled.

STEP 5: The STEP team will reconvene to discuss and review the student’s progress towards the goal of the previous STEP meeting.

STEP 6: If further educational testing is deemed necessary, the parent can request the child be assessed at the local public school.

The Department of Catholic Schools strives to assist each school within the Archdiocese of Los Angeles in serving the educational needs of its students within their resource means in a faith-filled environment. Our Lady of Lourdes has implemented the STEP process that allows parents and students to meet with teachers and administrators to address any problems that might interfere with a student’s success in school. This process includes observation of the child, gathering data, implementing instructional strategies and/or making minor adjustments in the classroom. Minor adjustments may include actions such as preferential seating or extra time for assignments.

Sometimes, however, a student may need services or assessment not available at the parochial school. The students may need special education services provided by the public school system, which we, as private schools, are not required to offer and sometimes are not able to provide.

IDEIA

The Individuals with Disabilities Education Improvement Act (IDEIA) is the federal law that assures children with disabilities receive a free appropriate public education (FAPE) and are not discriminated against in or by any public agency providing special education services. Public schools have the responsibility to identify, locate, and evaluate children who attend private schools within their district boundaries. This is called child find.

Public school districts are required to use IDEIA funds to serve parentally placed private school students. The funds used must be in the same proportion as the number of students identified with a disability in the public school. Public schools must obtain written affirmation from private school representatives that meaningful consultation has occurred.

Students who are placed in private schools have a right to an assessment for eligibility for special education services. This assessment can be requested from the student’s local public school free of charge. Please note that the following information may change at any time due to amendments in the federal and state special education laws and regulations. Check the following website for further information: http://www.usccb.org

Process for Referral for Assessment in the Public School

Parent requests that their child be assessed. Request must be in writing and delivered to the local public school. If being mailed, use registered mail.

The public school must complete an assessment plan within fifteen (15) days of receipt of a referral, describing the types and purposes of the assessments, which may be used to determine the child’s eligibility for special education services. Parents must return the plan within fifteen (15) days and consent to the assessment by signing the plan before the child can be assessed.

Once the parent signs the assessment plan, the public school has sixty (60) calendar days to complete the assessment and hold an Individualized Education Program (IEP) meeting for the child. An IEP is the written plan that describes a child’s needs and abilities, and the goals, placement, and services designed to meet those needs.

If the IEP team determines that the child is eligible for services, and the parents do not want the child to enroll in public school, an Individualized Services Plan (ISP) is developed. If the child transfers to a local public school, an IEP is developed and the child receives special education services.

4.       ABSENCES, TARDINESS, AND TRUANCY

Principals and teachers are responsible for checking the regular attendance of all students. Every absence must be recorded on the attendance register and record. Elementary schools record absences according to the instruction on the Student Attendance Register.

When a student is absent from school for any reason, a parent or legal guardian must call the School Office (818-349-0245) between 8:15 a.m. and 8:45 a.m. to give the reason for the absence each day the student is away from school.

In addition to calling the school health office to report an absence, the State of California requires a written excuse signed by the parent or legal guardian. This note, which is required for re-admission to class, must state the reason for the absence, as well as the date(s) when the student was not in school. If a student is absent three or more days, a doctor’s note is required.

The student is to be picked up in the office. No student will be dismissed directly from the classroom. Doctor and dental appointments during school hours should be kept to a minimum. If a student comes after 8:30 a.m. he/she is marked absent for a half a day.

A pupil absent from school because of television or movie contracts is considered as an ordinary absentee and is marked as such in the Student Attendance Register.

 

Extended Absences

When, for family reasons, parents wish to take their children out of school temporarily, the principal and teacher will discuss with the parents the possible effects of such an absence. If a student is absent for an extended time, (e.g. 15 or more days), official grades may be withheld.

Leaving School Early

A student may not leave the school before the regular dismissal time without a written request from a parent or guardian. The request must state the reason for early dismissal. Requests for early withdrawal of a student during school hours must be requested in writing on the day of the withdrawal. It must have the parent’s signature.

Tardiness

A student is tardy if he or she arrives after the time fixed by the school for the beginning of the morning or afternoon session. If the student comes after the designated time, he or she is marked absent half a day. A record of all tardiness is kept in the attendance register and records. Students will be marked tardy if they are not at their desk and ready for instruction at 7:50 a.m. The student will receive a referral for each tardy. When a student (1st - 8th) is tardy for the third time within a trimester, he/she will be given a detention. Parents of students in Transitional Kindergarten through 3rd Grade will receive a call from the school after three tardy slips. In each case, a written excuse for the tardiness shall be required no later than the beginning of the next day.

Truancy

A student who is absent from school without an acceptable excuse three full days in one school year or is tardy or absent for more than any 30 minute period during the school day on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance office or superintendent of the public school district.

In the event that the school suspects that a student is truant (absent from school, without an acceptable excuse), the school administration will contact the parent or guardian. If the school suspects that the student is a habitual truant (absent three times in a school year, without an acceptable excuse) and all resources at the school level have been exhausted, the school principal will notify the local public Child Welfare and Attendance authorities.

A student who has been reported once as a truant and who is absent again from school one or more days, or is tardy on one or more days, without an acceptable excuse, will be reported again as a truant to the attendance office of the local public school district. A student who has been reported as truant three or more times is considered a habitual truant and is subject to dismissal.

If a student has been absent without excuse, and it is impossible to contact the parent or guardian within 24 hours after repeated attempts, the attendance office of the local public school district, the local police department, Child Protective Services or all of those agencies will be notified.

 

Leaving School Grounds

  • The student will bring a written note to the school office first thing in the morning when he/she arrives at school. This note should be written on regular stationery, be addressed to the student’s teacher, and be dated and signed by the parent/guardian. It must also state the time the student is to be released and whether or not the student will return to class later that day.
  • The office staff will enter the student’s name, classroom, and time of release in the sign-out book in the office.
  • The student will then take this note to his/her homeroom teacher who will keep the note in the classroom.
  • If and when the student returns to school later in the day, he/she must sign back into the school office before returning to class.
  • A phone call is never sufficient to release a student. Students are never permitted to leave the school grounds unless a parent or guardian accompanies them. Students participating in extracurricular activities or in the After School Care program must also adhere to these rules.
  • Students who walk home after school must have written permission from a parent on file in the school office.
  • Students who leave school grounds without permission are subject to disciplinary action.
  • If a student leaves campus prior to 30 minutes before the end of school, they well receive a half-day absence.
  • In the event that Our Lady of Lourdes Parish School permits an early dismissal on Special Event day, please follow the guidelines from your homeroom

Physical Education Excuses

In order for any student to be excused from physical education activities, he/she must have a written note from the parent or guardian. If the excuse is for more than three (3) days, he/she must have a statement from a medical doctor specifying the need and the approximate length of recuperative period.

5.       COMMUNICATIONS PROCEDURES

Parent-Teacher Conferences

Communication between parent/guardian and teacher is essential for establishing a good working relationship. The principal is also available for consultation, but only after the parents/guardians have discussed the matter with the classroom teacher.

Individual parent-teacher conferences are scheduled through the school office. These conferences are held before or after school. Teachers are NOT available for conferences during recess, lunch periods or car line. During carline, the teacher’s primary responsibility is to monitor the safety of the students. Please do not engage the teachers in conversation at this time. It is not appropriate to call teachers at home regarding matters related to school. Parents are not permitted to go to any classroom while classes are in session or to confer with teachers during the school day except as authorized by the principal.

The principal is available for appointments by calling the school office.

Guidelines

Please be as courteous to the teacher as you would expect him/her to be to you. Questioning the teacher’s authority in front of the child is not helpful. If you have such a disagreement, please request a private interview with the teacher.

Please try to be open to both sides of the story if a problem arises.

Perception differences and information reported incorrectly may lead to unnecessary confrontation with the teacher.

Discuss classroom difficulties with the teacher first before bringing them to the principal.

If the teacher and parent/guardian are not able to resolve a difficulty, an appointment may be arranged with the parent, the teacher and the principal.

Gradelink® – Online Grading System

Teachers will post grades online using Gradelink, a web-based school portal system. Parents will be able to check their child’s latest grades, receive email alerts when new grades are posted, and review what homework has been turned in. It is important to understand that while Gradelink accounts will accurately reflect student progress, they are not intended to be used for daily grade reports.

Gradelink accounts can only be accessed using individual usernames and passwords. Parents and students will receive activation codes for their accounts at the beginning of the school year, along with instructions and support for activation. The Gradelink account is intended to strengthen communication and partnership between home and school in order to better support the student’s academic progress and help each student take greater responsibility for his or her own academic success.

Parent General Meetings

PTO GENERAL MEETINGS are held in September, January and May. All parents are required to attend these meetings.

Weekly Communications

Communications between the school and home will take place via the school website including Administrative Memo, Weekly Informer, calendar etc. The weekly family envelope system will only be used for special items (scrip orders, festival tickets, etc.).

Anonymous Letters

The administration and faculty of Our Lady of Lourdes welcome and respect parent and student input regarding school matters. However, student and parents are asked to follow the established channels of communication as published in the handbook. School personnel will not acknowledge nor address any issues made known through anonymous letters, phone calls or any other means of anonymous communication.

6.       ARRIVAL/ DISMISSAL PROCEDURE

There is no yard supervision before 8:30 a.m. Monday and 7:30 a.m. Tuesday – Friday or after 3:15 p.m during normal school days.

Arrival Policy: Students are not to be on the school grounds prior to 7:30 a.m. unless they are going to Kids Club or an approved school activity.

Dismissal Policy: Carline ends and gate closes 15 minutes following dismissal. 30 minutes after dismissal families will be assessed the current “drop-in” rate for Kids Club services, unless the students are participating in supervised after school activities or after school sports.

Students who are on school grounds before 7:30 a.m. or after 3:15 p.m. will be taken to Kids Club and families will be assessed the current “drop-in” rate for Kids Club services. See Kids Clubs section for details.

The school must be notified in writing if a student is going home with someone other than an authorized person on the Emergency Card. Transitional Kindergarten students must be signed in and signed out every day by an authorized person whose name appears on the Emergency Card.

Once a student has arrived on the school grounds, he or she must not leave the premises for any reason unless accompanied by a parent/guardian or specified adult and permission has been received from the school office. This also applies to students involved in after school sports or activities.

Siblings of students involved in after school sports or activities must be picked up in accordance with the Dismissal Policy.

Under no circumstances will any student be allowed on campus unsupervised.

Walkers—Before and After School

Students who walk to school or walk home from school must have a signed permission slip to do so and which must be updated yearly. Walkers must enter or exit the school campus by the patio area between Stroup Hall and the church or the gate by the parish center. Students should not use the alley on the west side of the school.

Bicycles

Bicycles may be used as a means of getting to and from school. Remember that state law requires the students to wear a helmet. At no time may bikes be ridden into or on the school grounds. Students walk their bikes into the schoolyard by either: The gate on Superior Street by the Parish Center, or the patio area between Stroup Hall and the church. All bicycles must be locked. Skateboards or razor scooters are forbidden on school premises.

Drop off and Pick up

Morning Drop-Off for Transitional Kindergarten

Please park on Superior Street and enter via the school office or use the church parking lot. Parents must park and walk their children to the Transitional Kindergarten classroom.

All Transitional Kindergarten students must be walked to the classroom and signed in. Children may not be walked to the classroom by anyone other than a parent, legal guardian or individuals specifically designated on the Emergency Information Card that is on file with the school office. The only exception shall be for those students who are registered for morning drop-off for Kids Club. Those students will have to be taken to Kids Club in the usual fashion. They will then be transferred to the Transitional Kindergarten classroom at the appropriate time by authorized Kids Club Personnel. (Please note that we will designate specific Kids Club personnel to sign your child in and out at Transitional Kindergarten.)

Late arriving students must be brought to the school office, receive a tardy slip and then walked to the Transitional Kindergarten classroom by their parents to be signed in.

Morning Drop- Off for Kindergarten – 8th Grade

Our Lady of Lourdes Parish School complies with local municipal codes. It is illegal to enter and drive on the campus while on the phone. For the safety of students and staff, the school reserves the right to restrict vehicle access due to instances of distracted driving, including but not limited to cell phone use.

All cars are requested to approach the Kinzie St. entrance from the East (use Etiwanda Ave. to Kinzie St. and turn left into driveway). Please do NOT form a line before 7:30 a.m. on Kinzie St. or on campus. Cars should not enter Kinzie St. from Reseda Blvd. as this may create a backup on an already busy street.

Please enter the yard using the gate between the field and Stroup Hall on Kinzie St. Proceed in a diagonal line to the lower gate. Students must exit only when cars come to a complete stop. The drop off area will be marked by cones and supervised. Please follow the staff directives.

To ensure the safety of each child, students may not be dropped off on Kinzie Street. Parking on Superior St. should be limited to Transitional Kindergarten parents only. Transitional Kindergarten parents must park and accompany their child/children on to campus. Under no circumstances is a child to be dropped off in the driveway, alley, or parking lot at the west side of the school or Methodist Church parking lot.

YARD SUPERVISION BEGINS AT 7:30: Please refer to Arrival Policy for details.

Afternoon Pick-Up for Transitional Kindergarten

All Transitional Kindergarten students must be picked up at the classroom and signed out.

Children may not be picked up at the classroom by anyone other than a parent, legal guardian or individuals specifically designated on the Emergency Information Card that is on file with the school office. For those students who are registered for afternoon Kids Club, they will be signed out of Transitional Kindergarten by authorized personnel from Kids Club. Those students will be transferred to Kids Club at the appropriate time. Parents may then pick those children up from Kids Club in the usual fashion. (Please note that we will designate specific Kids Club personnel to sign your child in and out at Transitional Kindergarten.)

Please be aware that there are other classes in session in the afternoons when you pick up your Transitional Kindergarten students. It would be greatly appreciated if you could pick your child up as quickly and as quietly as possible. If you need to make an appointment to see the teacher on any matter, that should be arranged through the School Office.

 

Afternoon Pick-up for Kindergarten – 8th Grade

Our Lady of Lourdes Parish School complies with local municipal codes. It is illegal to enter and drive on the campus while on the phone.

Gates will open at 3:00 and close at 3:15. Please do not arrive earlier and do not park in the driveway. On shortened days, the gates will close 15 minutes following dismissal. Traffic laws prohibit stopping, waiting or forming non-moving carlines on Kinzie Street. Cars that do not comply can be ticketed. Please do not block or park in any driveway including our own.

All cars approach the Kinzie Street entrance from the East (use Etiwanda to Kinzie and turn left into the driveway). Drivers are greatly discouraged from entering Kinzie from Reseda Blvd. as this may create a backup on an already busy street.

Use the gate between the field and Stroup Hall on Kinzie Street. Proceed in a single line, turn east and continue in a single line as instructed. Please remind your riders to watch for your car and to come to it as soon as you have stopped in the pick up area. It is the responsibility of students to go to their car as quickly as possible. If riders are not ready, the driver will be asked to move on and re-enter the traffic pattern or park in the designated area and walk to the pick up area to meet their rider or riders.

Late Pick-Up Policy TK – Grade 8

Students not picked up within 15 minutes following dismissal will be taken to Kids Club. 30 minutes after dismissal families will be assessed the current “drop-in” rate for Kids Club services.

 

Parking

There is limited parking for parish center personnel, school personnel, parent volunteers and church visitors on the east side of the fence between the church and parish center. When possible carpooling is always encouraged.

Parents may park on the west side of the fence when driving for school events (sports, cheerleaders, and field trips). Students may not be dropped off in the parking area. If you need to park your car, please follow the regular traffic pattern and have students exit in the drop off areas before you proceed to the parking area. There is also limited time parking on Kinzie and Superior Streets. K-8 Students may not be dropped off or picked up on Kinzie St. or Superior St.

7.       SECURITY PROCEDURES

Use of Parish Grounds

The grounds and/or facilities of the parish campus may only be used with the written permission of the pastor or his delegate.

Visitors on Campus

All visitors, including parents, should report to the school office upon arrival. NO other person will be allowed to visit the school or converse with students during school hours. To prevent embarrassment for all concerned, students are requested to acquaint their friends with this regulation. Badges are required to be worn by anyone on the school grounds while classes are in session. To obtain your badge, you are required to sign in at the school office. This applies to volunteers for classrooms, yard duty, hot lunch and ice cream program.

Safety Issues

No dogs or cats are allowed on school grounds. Students and family members may not ride skateboards, scooters, rollerblades, roller skates, and bicycles on campus at any time.

8.       PARENT/GUARDIAN RIGHT OF VISITATION

For safety reasons, ALL visitors, INCLUDING PARENTS who are working in the school, are to obtain a Parent Volunteer/Visitor badge and sign the Volunteer/Visitor Log in the school office UPON ARRIVING AND WHEN LEAVING the school EACH VISIT. Parents and other visitors are NOT permitted to visit the classrooms and/or student bathrooms at any time unless arrangements have been made with the teacher and/or principal, they have registered in the office and have obtained a parent volunteer/visitor badge. No one is to interrupt a classroom without prior permission.

Parents may not bring non-students on field trips or when volunteering on campus. We ask that parents/visitors turn off their cell phones and refrain from eating and/or drinking in the classrooms.

Before any guest is invited to give students a presentation, approval must be secured from the principal and he/she must be notified. Classroom disruptions must be kept to a minimum and learning time to a maximum.

Parents/legal guardians and visitors are expected to confer with teachers after school or at other scheduled times. Appointments are recommended. Classroom instruction should not be interrupted nor delayed. Younger siblings must not be left unattended, and may not be left with a school-age family member during school hours.

Custody and Release of Minors

The school requires that the custodial parent file a court-certified copy of the custody section of the divorce decree or a court-certified copy of the custody decree with the school. In the absence of that order, equal rights will be afforded to both parents.

9.       EXTENDED SCHOOL DAY PROGRAMS

The school does not assume any liability for injuries received on or about the school premises before or after school hours. Other than involvement in authorized before/after school sports or activities, student should not be on campus outside of school hours. Please refer to arrival and dismissal policies for details.

Students are not allowed to leave campus on their own (i.e., walk home, walk downtown) without written authorization from parent.

Afterschool Activities and Enrichment Programs

All students enrolled in an after school enrichment program must report to a designated meeting place. No child will be dismissed from after school program without a parent/guardian, or an authorized person, signing them out. These precautions are set for safety and accountability purposes. Students must be picked up at arranged dismissal time. Students will be taken to Kids Club by a coach or activity leader if not picked up at dismissal. 15 minutes after dismissal, famililes will be assessed the current “drop-in” rate for Kids Club services.

Kids Club

Kids Club is the school sponsored before and after school care. There is a time of supervised care before school from 7:00 a.m. to 7:30 a.m. The hours of after school care are from 3:00 p.m. to 6:00 p.m. The children are given time to do their homework and time for craft activities and play. This program is for after school supervision and homework assistance. Babysitting for after hour school meetings will not be provided. All students are registered in Kids Club to attend. Parents/Guardians who intend to regularly use Kids club services must enroll in either the 2-day or 5-day a week option. All students must be signed in for morning drop-off and signed out for afternoon pick-up.

For information on this program (e.g. hours, fees, etc.), please refer to the link on our school website.

Student Council

The Student Council is composed of students from Grades 7 & 8. The Student Council plans, organizes, and coordinates certain school activities with the approval of their moderator and the principal.

Student Safety Patrol

The Student Safety Patrol is made up of students from Grades 6 - 8, coordinated by the Student Council Safety Officer. It is under the moderation of the 7th Grade homeroom teacher. The Student Safety Patrol is in charge of setting up cones for traffic and gate access before and after school,

School Parties

All grades are invited to participate in three seasonal parties every year – Halloween, Christmas and Valentine’s Day. Birthday celebrations must be discussed with the homeroom teacher. No door or locker decorations for individual birthday. Birthday treats for the class should be limited to donuts, cup cakes, or any cookies. Please check with homeroom teacher for any allergy restrictions. Parties for the Eighth grade should be discussed with the teachers.

Invitations to birthday parties being held outside of school may be distributed at school only after discussing with teacher and only if invitations are being handed out to the entire class, or all the boys in class (for a boy’s birthday party), or all the girls in class (for a girl’s birthday party).

Mixed Parties

Mixed parties involving students of the upper grades even when they are held at home are strongly discouraged. Parents are asked to cooperate with this regulation, even though, strictly speaking, the matter of parent-sponsored parties is under parental control and not that of the school (Archdiocesan Administrative Handbook). Parties involving one or more entire families are encouraged.

10.    WORK PERMITS

Under California law and other relevant laws, a minor student may not work without a work permit issued by the appropriate authority. To obtain a work permit, certain information is required from the student’s school. Information regarding work permits and how to apply is available from the California Department of Education website: www.cde.ca.gov.

The minor/student, after obtaining a promise of employment, must obtain a “Statement of Intent to Employ Minor and Request for Work Permit.” The minor, the employer and the parent or guardian must each complete their sections and submit the completed application to the school. The school will verify the information entered on the application by the minor and parent or guardian and will also examine the student’s records and consult the teacher to confirm the student’s satisfactory academic achievement to date. The student must then submit the form to the “work permit issuing authority.” If all requirements are met, the work permit issuing authority may issue the “Permit to Employ and Work.” The “work permit issuing authority” is the Superintendent of the local public school or those persons authorized in writing by the Superintendent to issue the permit.

A copy of the signed work permit must be kept in the student’s file. For additional information and forms see

http://www.dir.ca.gov/DLSE/ChildLaborPamphlet2000.html

11.     PRIVACY AND ACCESS TO RECORDS

Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school community, including students, parents or guardians, teachers, aides, and all other employees. Every member of the school community must respect the privacy of all students, families, employees, the principal and the pastor.

Student Records

“Student records” means any record related to a student that is maintained by a school or one of its employees. It includes health records. It does not include “directory information” or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute.

Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers or administrators charged with pupil oversight have the right to view or use pupil records. A teacher’s aide may view or use pupil records only with direct teacher supervision. Pupil records may be released by judicial order such as a subpoena or a search warrant. In specific cases, such as suspicion of kidnapping, police officers may be given access to records.

Parents and legal guardians of minors have the absolute right to access their child’s pupil records in accordance with the school’s reasonable procedures for providing such access. Parents or legal guardians may grant any specified person written consent to access specifically identified pupil records. In cases of legal separation and/or divorce, California state law gives the custodial parent and a non-custodial parent with visitation rights, the right to access and examine pupil records. However, only the custodial parent may consent to the release of records and has the right to challenge the content of the records and to write responses to information regarding disciplinary action. A non-custodial parent without visitation rights has no right of access to records of any kind.

Directory Information

“Directory information” means one or more of the following items: pupil's name, address, telephone number, date and place birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the pupil.

The school will, to the extent possible, minimize access to student telephone numbers or personal email addresses, unless the parents or legal guardians consent to broader access. To the extent possible, users should try to minimize access to or distribution of student telephone numbers or personal email addresses, unless the parents of legal guardians consent to broader access. Room parent rosters, class lists, telephone numbers, email address lists or any other personal information about families and students are considered confidential and may be used only for the purposes specified. In no cases should commercial enterprises be given access to Directory Information.

Parent Information

Parent/Guardian telephone numbers and addresses listed in the Family Directory or in any other school communication and email addresses should be strictly confidential and used for official school business only.

Parent Authorization to Use Child’s Personal Information

Whenever a student’s image, name, voice and/or work is to be published or used for non-commercial purposes, including, but not limited to, publicity, exhibits, printed or electronic media broadcasts, student publications, marketing or research, parents must execute the Parent’s Authorization to Use Child’s Image, Name, Voice and/or Work for Non-Commercial Purposes giving permission for such publication.

Verbal/Written Confidences

Students or parents or guardians may provide confidential information to school employees in many ways. Students may confide in staff verbally, in writing, such as a note or a writing/journal assignment. All school employees are required to respect the verbal or written confidences of adults and students, except in cases where the health or safety of the student or others is involved. If the confidence received relates to a health or safety issue, the pastor, principal or other person in charge or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that apply. Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be followed when applicable.  

12.    TRANSFER OF RECORDS

Student Transfers, Withdrawals and Graduation

Whenever a pupil transfers from one school to another, the former school upon a request will transfer a copy of the Cumulative Student Report and the original Health Record from the school where the pupil intends to enroll and a release from the parent or guardian. The original Cumulative Student Report remains at the school. A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register. Official transcripts are not given to students or parents. The school grants full credit for all work a student accomplishes up to the time of transfer. Principals may be required by the County Board of Education to report the severance of attendance by any student.

Withholding of Records

Under California law, a private school cannot refuse to provide student records to a requesting school because of any charges, including tuition or fees that are owed by the student or parent. However, the school may withhold from parents or guardians the grades, diploma, or transcripts of a pupil pending payment of certain amounts for damaged property, the return of loaned property or unpaid tuition or fees, in accordance with school policy.

Cumulative Student Record

Full and accurate records, including standardized test results, of each student are entered on the official Archdiocesan Cumulative Student Record form and are kept on file permanently. Only authorized personnel have access to these records. Health records are maintained in a separate file.

Permanent records cards include only the following information:

  • Personal and family data with certification of name, place and date of birth of the student and the name and address of the parent or guardian having custody of the student.
  • Standardized test data.
  • Transcript of classes.
  • Attendance information.
  • Record of withdrawal or graduation and place to which any copy of the record is sent.
  • Verification of or exemption from required immunization through high school graduation.

13.    ILLNESS/ACCIDENT PROCEDURES

(Non-Instructional Operations)

Health Program

A complete health record of each student is kept and the school strives to make available the health program of the Public Health Department. Annually each student is screened for vision, hearing and scoliosis screenings. An Immunization Record must be on file before a student is admitted. Please inform the school and teacher of allergies or sensitivities in your child’s health history.

Emergency Card                                                   

Each student shall have an Emergency Card that is complete, current, and readily available to the school. The student’s parent or guardian is required to inform the school when there are changes to a home, cell or work phone number or address, the names of persons to notify in case of an emergency, or to any medication prescription for a student. The Emergency Card shall indicate whether or not the parent or guardian gives the school permission to choose a physician in an emergency.

In case of emergency, the Emergency Card will be shown to the paramedics or emergency room staff to authorize treatment, and to advise them if a student has any particular medical needs or is on medication. Therefore, it is imperative that the information be accurate, complete and up-to-date.

When a student becomes ill or is injured, the parent or guardian will be contacted immediately. If the parent or guardian cannot be reached, another person listed on the emergency card will be contacted.

Only minor and very basic first aid will be administered to students at school; no secondary treatment, such as changing or removing bandages, will be administered. Parents or guardians will be contacted immediately if there is any question regarding the seriousness of or complications arising from an injury.

No medicine of any kind, including aspirin, may be given to students without written permission from parents/guardians.

Examination and Inoculations

A student, with the permission of the parent or guardian, may be subject to routine tests in school, including auditory, visual, and dental inspection and, upon referral by the principal, to a complete physical examination and/or other professional help.

Immunizations

All directives regarding immunization, issued annually by the State of California, shall be implemented. No student may be unconditionally admitted to school unless he or she has been immunized against poliomyelitis, measles, rubella, diphtheria, tetanus, pertussis, and varicella for first admission to schools in California. In addition, Hepatitis B immunization is required for students entering preschool and kindergarten. All students entering grade seven are required to present documentation showing the dates when three doses of Hepatitis B and two doses of measles-containing vaccine have been received. All students entering a California school for the first time must have a Mantoux tuberculosis test.

Immunization is not required for admission if a parent or guardian presents a letter stating that such immunization is contrary to his or her beliefs, or presents a written statement from a physician to the effect that immunization is not considered safe or reasonable beneficial to the individual student.

Health Records

Every school must comply with all Health Department requirements. Every school has a Health Record Card for each student enrolled in the school. Upon transfer to another school, the student health records are forwarded with the student’s transcript to the receiving school.

Medical Appointments

Early dismissal for medical or dental appointments shall be granted when the parents/guardians make a request. Parents/guardians are urged to keep such requests to a minimum and encouraged to make arrangements for care during vacation periods or after school hours.

Medication

Medication shall not be furnished by the school. No medications of any kind can be administered by school personnel without appropriate consent forms. If a pupil must have medication during the school day, the following procedure is to be followed:

  • Release from doctor stating the nature of the medication.
  • The day’s dosage must be sealed, labeled and have the pupil’s name attached and is kept in the box or appropriate container, and this is to be kept in the health room. The pupil is to come to the health room for medication.
  • Where reasonable and feasible, a pupil’s medication is to be self- administered and only with adult supervision.

Communicable Diseases

The school cooperates with the local health officer in measures necessary for the prevention and control of communicable disease in school age children – Education Code, Section 49403(a).

A student who has been absent from school because of a reported communicable disease must have a permit issued by the Public Health Department, a physician, or a nurse before he or she is readmitted to school.

Allergies

Some students may have severe, life threatening allergies, such as a peanut allergy. While the school will make reasonable efforts to prevent or minimize an allergic student’s contact with allergens, the school does not promise an allergy free-environment.

Safety

School personnel attend to accidents involving students on the school grounds or in the classrooms. Any sudden illness is referred to them. An emergency card must be on file in the office with the necessary names of doctors, parent’s emergency numbers and substitute parental guardians. A new card is filed each year for each family. For your child’s well being, REMEMBER to update your Emergency Card immediately with any changes.

14.    STUDENT ACCIDENT INSURANCE

The Student Accident Insurance Program is provided for all full time students in archdiocesan schools/parish. This program assists only with medical expenses incurred because of accidental bodily injury sustained by students while attending school, while traveling to or from school or while participating in a school sponsored and supervised activity, including school sponsored sport and extended day programs. This insurance supplements any insurance maintained by the parents.

Section C: Academics and Co-Curricular Activities

C.     ACADEMICS AND COCURRICULAR ACTIVITIES

1.       RELIGION PROGRAM AND EXPECTATIONS

Sacramental Preparation

Parents, whose children are preparing for the reception of First Penance and First Communion, must attend evening meetings and instructions as required by the pastor, so they are better able to help their children prepare for these sacraments.

Mass

The TK-8 student body celebrates the Eucharistic liturgy on the first Friday of each month. Para-liturgies are celebrated on important feast days and in special liturgical seasons of the Church year such as Advent, Lent, and Easter. Each class (3rd Grade and above) has the opportunity to receive the Sacrament of Reconciliation at least once during Advent and Lent.

Retreats

To provide opportunities for students to prepare and participate in the liturgy of the 
Eucharist, prayer services, stations of the cross, reconciliation, retreats and a variety 
of prayer styles - personal, communal and liturgical.

Christian Service Program

A program of Christian Service activities is an integral component of the religion program and serves as an outward expression of the personal commitments of our students and faculty to fulfilling the Christian way of life. Some opportunities allotted to our students are as follows:

  • Class projects to provide items to the sick, elderly and poor of our community.
  • Mission Awareness Program (Holy Childhood Christmas Seals, Lenten Mission Boxes…).
  • Holiday Food Drive, MEND Adopt-A-Family.
  • Primary students are involved in service program determined by the
  • Parish Altar Servers 5th – 8th (max. 5 hours).
  • Students across the curriculum are expected to participate in service .

2.       GRADUATION REQUIREMENTS

Graduation from elementary school is marked by a simple and dignified celebration that gives recognition to the unique value of the Christian education just completed. While these exercises should be scheduled so as not to conflict with high school graduation dates, they cannot take place earlier than five (5) school days before the completion of the school year.

Along with the graduation gowns, appropriate attire should be worn for the occasion: dress shirts and dress pants for boys; dress attire for girls is to be modest and follow free dress guidelines.

A student must be in good academic and conduct standing in order to participate in all graduation activities.

3.       ACADEMIC PROBRATION, TRANSFER AND RETENTION

Academic Probation

A student may be placed on academic probation if he/she receives any letter grade below a C- or “2” per grade reporting period. At the teacher and principal’s discretion, a student may also be placed on academic probation for the following reasons:

  • continued low test scores.
  • continued missing/incomplete assignments.
  • poor or non-participation in class.

 

A conference will be required for the student, parent/guardian with the recommending teacher and principal. The student’s presence is required at such conferences. At this conference, the specific problems will be discussed and an agreement will be drawn up that clearly states:

  • how the student is expected to improve.
  • how and when the improvement will be evaluated.
  • consequences if the student does not meet the agreement.
  • A meeting with the inclusion team to discuss testing the student to provide possible minor academic adjustments or a public school IEP procedure.

 

If the requirements of the agreement are not met, the student may be required to get tutoring, attend summer school, or transfer.

Retention/Transfer

The decision to promote a pupil to the next grade or to retain him/her in the present grade is based upon a consideration of the overall welfare of the pupil, i.e., made by carefully weighing academic, emotional, and social factors.

In the event that retention is under consideration, the following guidelines are applied:

  • If a student’s performance or behavior indicates the possible need for retention or transfer, the principal, parents and teacher will meet to discuss the issue and to consider remedial help, counseling, and/or psycho-educational evaluation.
  • The teacher makes the principal aware of any pupil with significant learning problems by the end of the first trimester. With the approval of the principal, the teacher informs the parents regularly during the second trimester of the pupil’s progress or possibility of retention.
  • Retention is more successful in primary grades than in later grades; therefore, the primary grade teachers diligently observe students with weaknesses so that the problems are corrected before the pupil reaches the upper grades. Although the assessment of the teacher and parental opinion are significant factors, the final decision to retain a pupil is the responsibility of the principal.
  • In the case of a pupil with a severe learning/behavior problem it may be necessary to recognize that the Our Lady of Lourdes Parish School is not equipped to meet the needs of every pupil and that, therefore, a recommended transfer will be necessary.

4.       TESTING PROGRAM

The Archdiocese Department of Education selects the testing program for our school. All students participate in the STAR assessment program. STAR assesses reading, mathematics, and early literacy Grades 5 and 8 are given the (ACRE) Assessment of Catholic Religious Education.

5.       HOMEWORK

Homework is assigned to reinforce material already taught and to foster habits of independent study. Parents are to check homework assignments daily. If a student habitually has no homework, or parents are in doubt as to whether the child understands his/her work, they should check with the teacher.

Time allotments:

  • Grades TK – 1: Mon - Thurs   ½ hour
  • Grades 2 and 3: Mon - Thurs   1 hour
  • Grades 4 and 5: Mon - Thurs   1½ hours
  • Grades 6 – 8: Mon - Friday   2 hours

 

Parents are strongly encouraged to review their child’s homework every evening to reinforce the concept of homework as a valuable activity. One further note seems especially appropriate regarding homework. Many students limit their understanding of homework to specific written assignments. Thus, many children tell their parents they have no homework, when in reality they may have been assigned to study for a test, read assigned pages, memorize poetry, etc.

Any missed work, due to any absence, will only be given to students on the day they return to school or you may go online (ollnr.org/school) and check.

Missing Assignments

When a student fails to complete classroom and homework assignments, he/she must complete it by the next day. Missing homework directly affects subject, homework, and effort grades.

6.       GRADING

Grading Policy

According to Archdiocesan Handbook, the administration and faculty of Our Lady of Lourdes consider the following factors in measuring pupil progress:

  • Class participation.
  • Satisfactory completion of class work and homework assignments.
  • Oral and written tests.
  • Any matter involving a student’s work or behavior must be initially taken up with the teacher.

 

Report Cards

For Grades TK through 8, report cards are distributed on a trimester basis.

All of the areas concerned with achievement are considered important when determining the grade. Any student participating in any extracurricular activities or competitive games with other schools must maintain a “C” or “2” average in conduct and grades. A grade of F or 1 may bar the player from participation during the current grading period.

The Grading System adhered to at Our Lady of Lourdes is as follows:

 

 

Primary Level (TK-2) and Intermediate (Grades 3-5):

 

 

4 – Thorough understanding of grade-level expectations.

Student consistently demonstrates the skills and understanding of concepts.

3 – Adequate understanding of grade-level expectations.

Student appropriately and typically demonstrates the skills and understanding of concepts..

2 – Partial understanding of grade-level expectation.

Student needs more time to develop the skills and understanding of concepts. 

1 – Minimal understanding of grade-level expectation.

Student does not consistently demonstrate the skills and understanding of concepts.

Blank fields on Report Cards may indicate areas not yet assessed.

 

 

Middle School (Grades 6-8):

 

 

A = 93 - 100% (4.0 GPA)                     C+ = 77 - 79% (2.3 GPA)

            A- = 90 - 92%   (3.7 GPA)                     C   = 73 - 76% (2.0 GPA)

            B+ =87 - 89%   (3.3 GPA)                     C- = 70 - 72% (1.7 GPA)

            B   = 83 - 86%  (3.0 GPA)                     D  = 60 - 69% (1.0 GPA)

            B- = 80 - 82%  (2.7 GPA)                     F  = 59% and below

 

            Skills:    Ö = Area for improvement        + = Area of Strength

 

 

Non-Academic Subjects, Behavior, and Work Habits:

 

4 – Thorough understanding of grade-level expectations.

Student consistently demonstrates the skills and understanding of concepts.

3 – Adequate understanding of grade-level expectations.

Student appropriately and typically demonstrates the skills and understanding of concepts..

2 – Partial understanding of grade-level expectation.

Student needs more time to develop the skills and understanding of concepts. 

1 – Minimal understanding of grade-level expectation.

Student does not consistently demonstrate the skills and understanding of concepts.

 

7.       HONORS AND AWARDS

Honor Roll

Honor Roll is calculated at the end of each trimester for grades 6-8.

  • To be eligible for First Honors, students must have an average of 3.5 to 4.0, and have a “2” or greater in behavior and work habits.
  • To be eligible for Second Honors the student must have an average of 3.0 to 3.4 and may have a “2” or greater in behavior and work habits.

The subjects to be counted are: Religion, English, Spelling, Reading, Mathematics, Science, Social Studies, and Spanish.

 

Physical Education, Art and Music grades must be a “2” or greater, or “B” or above, depending on the grade scale.

Any student that receives a “D” or “F” or a “1” in any subject is ineligible for Honors.

5th Grade Honors

Recognizes excellence in English Language Arts and Mathematics. Students who exceed grade level expectations will be acknowledged at the end of each trimester.

California Junior Scholarship Federation

California Junior Scholarship Federation is a scholarship group open for junior high students (grades 7 and 8). The purpose is to maintain high standards of scholarship to the school and create pride in scholastic achievement. Membershipisbasedongrades,ChristianServiceand conduct.

The criteria for membership in CJSF is:

  • Students must have an “3” or greater in Conduct/Work Habits in each trimester for each subject included in “2” or less is not permitted.
  • No subject grade on the report card may be “C-” or CJSF recognizes the following subjects: Religion, Math, Social Studies, Science, and English Language Arts (ELA).
  • “A” is 3 points and a “B” is 1 Students must have a total of 10 points.
  • A student must be a member of CJSF for 2 of the 3 trimesters in 7th grade and for three of the 3 trimesters in 8th grade to wear the Gold Cord, be a seal bearer, and receive a certificate and pin at
  • A student must be a member of CJSF for 2 of the 3 trimesters in 7th grade and for 2 of the 3 trimesters in 8th grade to receive a certificate of membership at

8.       FIELD TRIPS AND EXCURSION POLICIES

Field trips are of educational or cultural values and directly related to the curriculum. Each field trip is carefully planned, organized, and managed by the homeroom teacher and includes the following guidelines:

  • Students are to be in uniform unless otherwise permitted by the principal.
  • The driver must be 25 or older and carry liability insurance on the vehicle to be This is a key element since the insurance carried by the driver will typically be used up before the diocesan insurance comes into play. The coverage is shown on the declarations page of the individual insurance policy. A copy of the current declaration page along with a copy of the driver’s license must be maintained on file in the school office. In addition, no one should ride in the bed of pick-up trucks.

9.       SUMMER SCHOOL

Each year the decision to have a summer program is left to discretion of the school administration.

10.    ELECTRONIC COMMUNICATIONS POLICY

All information used in the course of activities for or on behalf of the Roman Catholic Archdiocese or Los Angeles or an archdiocesan school, parish, the seminary, a cemetery, or other archdiocesan department or operating unit is an asset of the Archdiocese and or the location, as appropriate. Electronic information and communications require particular safeguards and impose unique responsibilities on all users. The Archdiocese maintains a system of information security to protect its proprietary data. Integral parts of this system are the policies, standards, and procedures designed for users. All users must adhere to these policies, standards, and procedures for the complete system to remain viable.

These policies, standards and procedures apply to all users of technology, whether adult, child or youth, whether they are paid or volunteer staff, clergy or members of religious orders.

These policies, standards, and procedures include, but are not limited to, maintaining data confidentiality, maintaining the confidentiality of data security controls and passwords, and immediately reporting any suspected or actual security violations. The Archdiocese prohibits the use or alteration of the archdiocesan data and/or information technology without proper authorization. All users have an obligation to protect the confidentiality and nondisclosure of proprietary, confidential, and privileged data, as well as personally identifiable information.

Definitions

Electronic communications systems include, but are not limited to, electronic mail, telecommunications systems including telephone, voice mail, and video, facsimile transmissions, stand-alone or networked computers, intranets, the Internet, and any other communications systems that may be created in the future.

Electronic communications devices include, but are not limited to, regular and mobile telephones (cell phones, smart phones, walkie-talkies), facsimile machines, computers, laptops, electronic notebooks, audio and video equipment, flash drives, memory sticks, iPods, iPads, media players, Blackberries, and other wireless equipment that may be created in the future.

Electronic communications materials include, but are not limited to, DVDs, CDs. laser discs, audio and video-tape, audio and visual recordings, films, microfiche, audio and visual broadcasts, computer operation systems, software programs, electronically stored data and text files, computer applications, emails, text messages, instant messages, and all other downloaded, uploaded, retrieved, opened, saved, forwarded, or otherwise accessed or stored content.

Electronic Communications Systems, Devices, and Materials and Users Covered

  • All electronic communications systems, devices, and materials in the schools, parishes, the seminary, cemeteries, archdiocesan departments or offices, or other archdiocesan operating units (the Premises).
  • All electronic communications devices and materials taken from the Premises for use at home or on the road.
  • All personal devices and materials brought from home and use on the Premises during regular school or business hours.
  • All personal devices and materials, regardless of where they are situated, that are used in such a manner that the Archdiocese and/or the school or parish may be implicated in their use.
  • All users of electronic communications systems, devices, and materials, including, but not limited to, volunteers, clergy and religious, students, employees, staff or contractors associated with the Archdiocese and/or the school and parish.

Ownership and Control of Communications

All systems, devices, and materials located on archdiocesan premises, and all work performed on them, are property of the school and parish and the Archdiocese. These systems, devices, and materials are to be used primarily to conduct official school or parish and/or Archdiocese business, not personal business.

With permission from the person in charge of the parish (pastor), principal, or other person in charge of the school or parish, individuals may use systems, devices, and materials, including access to the Internet, for personal business and web exploration outside regular business hours or during breaks. All users are expected to conform to appropriate content management and web surfing guidelines, whether during or outside regular business and school hours.

The Archdiocese, the parish and the school, as applicable, reserve the right to monitor, access, retrieve, read, and disclose all content created, sent, received, or stored on Archdiocesan, parish, and school systems, devices, and materials (including connections made and sites visited) to law enforcement officials or others, without prior notice.

Guidelines for Email Correspondence and Other Electronic Communications

  • All users of Archdiocese, parish, and school communications systems and devices should use care in creating email, text, video, still images, instant or voice mail messages, or in any postings on any social networking sites. Even when a message has been deleted, it may still exist on a backup system, be restored, downloaded, recorded, printed out, or may have been forwarded to someone else without its creator’s knowledge. The contents of email and text messages are the same as other written documentation and cannot be considered private or confidential.
  • Email and other electronic communications are not necessarily secure.
  • Please allow at least 24 hours for a response from an email correspondence during the work week and at least 48 hours if over a weekend.
  • As with paper records, proper care should be taken in creating and retaining electronic records for future use, reference, and disclosure, as applicable.
  • Postings to “All Employees,” “All Parents,” “All Students,” or “All Parishioners” and the like on the intranets or the Internet must be approved by the pastor, principal, or other designated person in charge of the school or parish before they are sent out.
  • Use of personal electronic communications devices and materials during regular business hours should be kept to a minimum and limited mainly to emergencies.
  • Students may not email other students, teachers, family, or other entities during the time school is in session without expressed permission of the classroom teacher or administration.
  • Archdiocese and school or parish systems, devices, and materials are not private and security cannot be guaranteed. Passwords and user IDs are intended to enhance system security; not to provide users with personal privacy. User account passwords for systems not controlled by a centralized user directory or authentication system must be on record with the pastor, principal, or other person in charge.
  • User IDs and passwords should not be disclosed to unauthorized parties or shared with other employees, students, or volunteers. User accounts are intended to be used only by the assigned party.
  • All information systems that create, store, transmit or otherwise publish data or information must have authentication and authorization systems in place to prevent unauthorized use, access, and modification of data and applications. Systems that transmit or publish approved information that is intended for the general public may allow unauthenticated (anonymous) access as long as such systems do not allow unauthorized posting and modifications of the published information.
  • Any device accessed or used by minors on the school premises must include updated and functioning filters to preclude access to prohibited content. All obscene materials, sexually explicit materials including pornography, and materials that are otherwise harmful to minors or in violation of this electronic communications policy are prohibited and must be blocked. Before allowing minors to access the Internet, a responsible adult must ensure that appropriate content filters are “ON” and functioning.
  • Content filters for minors may NOT be disabled or turned “OFF” without obtaining prior permission from the archdiocesan Applied Technology Department or the person with equivalent authority at the location.
  • All files downloaded from the Internet, all data received from outside sources, and all content downloaded from portable memory devices must be scanned with updated or current virus detection software. Immediately report any viruses, tampering, or other system breaches to the person in charge of the location.
  • Critical information should be copied onto backup storage periodically. Backed up information should be stored in a safe place and be available for recovery in case of a loss of the original information. Depending on the complexity a location’s information systems, a detailed disaster recovery plan may need to be developed.
  • Computer networks must be protected from unauthorized use. Both local physical access and remote access must be controlled.
  • Information systems hardware should be secured against unauthorized physical access.

Prohibited Practices

Users of Archdiocese and location electronic communication systems, devices, or materials and users of personal devices and materials on the Premises under circumstances when the Archdiocese and/or the location may become implicated in the use may not:

  • Violate any federal, state, or local laws or regulations.
  • Violate any rules of conduct, codes of ethics, safe environment or any educational policies, including but not limited to those that apply to communications or the use of information.
  • Post or cause to be distributed any personally identifying information about the user or others without permission or review by a responsible adult person, unless required by the user’s job duties or assigned responsibilities. Personal identifying information includes, but is not limited to, names or screen names; telephone numbers; work, home or school addresses; email addresses and web addresses (URLs) of social networking sites or blogs.
  • Post or distribute any communications, video, music, or pictures which a reasonable person, according to the teachings of the Roman Catholic Church, would consider to be defamatory, offensive, harassing, disruptive, derogatory, or bullying. This includes, but is not limited to, sexual comments or images, racial or ethnic slurs, or other comments or images that would offend someone on the basis of race, creed, gender, national origin, sexual orientation, age, political beliefs, mental or physical disability, or veteran status.
  • Engage in improper fraternizing or socializing between adults and minors.
  • Engage in pirating or unauthorized copying, acquisition or distribution of copyrighted materials, music, video or film; arrange for the purchase or sale of any drugs, alcohol, or regulated substances and goods; or participate in Internet gambling.
  • Post or send chain letters or engage in “spamming” (sending annoying, unnecessary or unsolicited commercial messages).
  • Record any telephone, video or other conversation or communication without the express permission of the other participants to the conversation or communication, except where allowed by law.
  • Use electronic communications devices for designing, developing, distributing, or storing any works of programming or software unless required by the duties of the job or assignment.
  • Upload, download, view or otherwise receive or transmit copyrighted, trademarked, patented, indecent or pornographic material, trade secrets, or other confidential, private, or proprietary information or other materials to which the use does not have access rights. Regarding copyrighted materials, certain exceptions are given for educational and liturgical purposes.
  • Damage, alter, disrupt, or gain unauthorized access to computers or other systems; e.g. use others’ passwords, trespass on others’ folders, work or files or alter or forward email messages in a manner that misrepresents the original message or a message chain.
  • Give authorized persons access to Archdiocese or location systems, provide access to confidential information, or otherwise jeopardize the security of the electronic communications systems (e.g. by unauthorized use of disclosure of passwords).
  • Transmit confidential, proprietary, or sensitive information unless the transmission falls within the scope of the user’s job duties or assignment by a responsible adult.
  • Introduce or install any unauthorized software, virus, malware, tracking devices or recording devices onto any system.
  • Bypass (via proxy servers or other means), defeat or otherwise render inoperative any network security systems, firewalls, or content filters.
  • Allow any minor to access the Internet on Archdiocese or location communications devices before a responsible adult has checked to insure that active filtering of prohibited materials is enabled.
  • Use electronic communications devices or systems to transmit any radio frequency signal that is not permitted and/or licensed by the Federal Communication Commission (FCC) or that would violate FCC rules or policies.
  • Access or manipulate services, networks, or hardware without express authority.

Communication Devices

All personal communication devices (cellphones, tablets, recording devices) must remain off and in a students locker or backpack during school hours (field trips are the exception). Use of personal communication devices during the school day will result in disciplinary action, including administrative confiscation of the device. Personal communication devices are absolutely forbidden in bathrooms. The office will handle any emergency calls. iWatch and similar devices are considered communication devices and therefore, may not be permitted in the classroom at the discretion of the teacher and/or administration.

Consequences for Violations of Electronic Communications Policy

Violations of this policy, including breaches of confidentiality or security, may result in suspension of electronic communication privileges, confiscation of any electronic communication device or materials, and disciplinary action up to and including termination of employment, removal from parish or school activities, expulsion from school, canonical review, referral to law enforcement, and other appropriate disciplinary actions.

11.     TUTORING

If a student requires private tutoring or parents wish to have a student tutored in school subjects, the parents are responsible for engaging the tutor and paying all tutoring costs. The school may assist the parents in identifying tutoring resources.

Teachers may not be paid for tutoring students assigned to their classes. With prior permission from the principal, teachers may tutor other students who attend the school and be paid for such tutoring by the parents.

A school may arrange with independent contractors or entities who are not teachers or staff at the school to provide tutoring on a fee basis. Independent entities must have appropriate licenses and agreements for use of the premises and insurance.

All tutors and entities must comply with the procedures and policies of the extended school day program and the Archdiocesan Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events.

12.    COUNSELING POLICY

The mission and purpose of the school is education. Schools do not assume the responsibilities proper to the family and to society. Schools may not assume the responsibility for psychological counseling or therapy because they are not qualified or licensed to provide such counseling or therapy.

Schools may engage in the following activities in addition to providing classroom instruction:

  • Provide advice regarding academic subjects and student progress in school.
  • Give limited guidance to students who present with non-academic personal issues or situations.
  • Provide referrals to marriage and family counselors, child psychologists, licensed academic psychologists, psychiatrists and similar professional for diagnosis and treatment. If the school provides referrals to parents, the list must include at least three names of qualified persons or entities.
  • Retain, where necessary, appropriate professionals to provide educational testing that is needed for assessment of a student’s academic ability, learning patterns, achievement motivation, and personality factors directly related to academic learning problems, or psychological counseling services for the school. Prior to entering into such a contractual relationship, the principal will ensure that the person is credentialed, licensed or otherwise properly qualified. The school may refer a student for specific or additional testing, as appropriate, generally at the parent/guardian’s expense.

 

In cases of actual or suspected child abuse or abuse of vulnerable adults, the Archdiocesan Victims’ Assistance Ministry is available as a resource. The Victims’ Assistance Ministry provides outreach and guidance to those suffering from abuse; sponsors a faith-based trauma recovery program; and assists in informing parish, school, archdiocesan and governmental authorities of the allegations of abuse. Referral to the Victim’s Assistance Ministry is not a substitute for mandated reporting of suspected abuse. Such a report must be made in accordance with Archdiocesan policy.

13.    SPORTS PROGRAMS

The Our Lady of Lourdes Parish School athletic program is open to 4th – 8th grade students. 3rd graders are permitted to participate in Track and Field.

It is our aim to develop in our students’ character, self-control, fair play, and physical skills through competitive sports. However, where there is a conflict between the academic and physical activities the academic program has priority over the sports program.

Under the direction of the school’s Athletic Director, each team is led by at least one competent adult coach. Being on a sports team does not replace the required physical education time allotment.

Siblings, not involved in the school sports program must be picked up in accordance with the school dismissal policy.

Students are eligible to join school athletic teams providing that the following requirements are met:

  • Parents must sign an Athletic Program Waiver and Release Agreement and pay a sports fee.
  • Grades 6-8
  • Students must maintain a 2.0 minimum overall average with no grades of "F".
  • Behavior and Work Habits grades must be “2” or greater.
  • Grade 3-5
  • Students must maintain an average of “2” or greater in all subjects, work habits, and behavior.

Any student with a grade lower than “C” or “2” or failure to meet the above requirements may result in temporary probation or removal from a team.

Section D: Tuition and Fees

E.     TUITION AND FEES

1.       TUITION AND GENERAL FEES

Tuition

All finances are used for the benefit of students. Tuition is designed to cover salaries and benefits, while fundraising is used to cover the remaining operational costs of the school. While the average cost per student in California’s public school systems is over $10,000 per year, the cost to provide Catholic education at Our Lady of Lourdes Parish School is well below that.

Estimated OLL Cost per Student for 2016 – 2017:

TK thru 8th                                                                $7,289

In recognition of the selfless commitment and dedication to Catholic education by the Sisters of the Immaculate Heart who established Our Lady of Lourdes School, as well as the partnership with parents (past and present) and the countless hours spent in volunteerism, fundraising and prudent stewardship, every student enrolled and attending Our Lady of Lourdes Parish School receives an IHM Scholarship in the amount of $1,150 against the “Cost to Educate” a single student.

2016 - 2017 OLL Tuition per Student:

TK thru 8th                                                             $6,148

·       Registration

New Student                                                           $200 per Student

Re-registration                                                        $130 per Student

 

  • School Fees

Family Fee                                                              $200 per Family

General Fee (including curricular, technological, and operational expenses)

TK - 8                                                                    $600 per Student

  • Graduation Fee (8th Grade only) $150 per Student
  • Festival: $80 per Family

Every family will be given two (2) books of Festival Raffle tickets.  These must be purchased up front by a separate check made out to the “OLL Festival” in the amount of $80.  You may sell the raffle tickets to others or keep them, write your name on them and turn them in.  In addition, every family is required to work a minimum of fifteen (15) hours during the Festival.  Festival hours are mandatory and may not be “bought out”.

  • Fundraising Fee: $650 per Family

Every family is required to make a fundraising commitment of $650.

  • Service Hours:

Every family is required to complete forty (40) hours of volunteer service at the school.  Of those, at least 15 hours must be completed at the Festival.  Any incomplete hours (other than the Festival hours) will be billed at $25.00 per hour.

2.       TUITION COLLECTION, PAYMENT PLANS, AND AUTOMATIC DEDUCTIONS

All parents are required to choose the following options ONLY:

  • Full Payment of tuition on or before June 15, 2016 for5% discount.
  • Eleven (l1) month automatic payments through FACTS from a checking or savings account - begins in July.
  • Ten (10) month automatic payment through FACTS from a checking or savings account - begins in August.

Credit Card - those wishing to pay by credit card (MasterCard, American Express and Discover only), please contact FACTS.

If payments are not paid in full by May llth and no other arrangements have been made with the Principal, the family’s child(ren) will not be considered re-registered for the next school year. Graduate diplomas will be withheld until accounts are paid in full.

Consequences for Returned Checks

If a family is late with their tuition every month, or has had two or more returned checks, they will abide by the following rules: Payment by cash, money order or cashiers check ONLY with the addition of a $30 late fee.

3.       SCHOLARSHIPS

Our Lady of Lourdes Parish Scholarship                     $848 per family, per year

Any family with students at Our Lady of Lourdes Parish School, whose parents are registered and active in the parish may qualify.  Details are on the application form.

Pope Paul VI Scholarship       

Any family with more than one student at Our Lady of Lourdes Parish School in grades TK thru 8th Grade may qualify.  This includes both parishioners and non-parishioners.

Parishioners                                                             Scholarship Values

Families with two enrolled students                           $1,876 per family, per year

Families with three enrolled students                         $5,406 per family, per year

 

Non-Parishioners                                                     Scholarship Values

Families with two enrolled students                           $938 per family, per year

Families with three enrolled students                         $2,703 per family, per year

 

Aquinas Scholarship                                                    $614 per family, per year

Any family with students at Our Lady of Lourdes Parish School, with at least one parent employed full-time as a teacher at a parochial elementary school or Catholic high school within the Archdiocese of Los Angeles, may qualify.  Details are on the application form.

 

Welcome to Lourdes Parish Scholarship                     $848 per family, first year only

Any new (1st time) family who expresses their intent to become committed members of the parish, to becoming engaged, and active in the community may be eligible. Details are on the application form.

* Scholarship amounts are reviewed and revised annually. The values listed above reflect the 2015-2016 school year.

4.       Tuition Assistance

Our Lady of Lourdes Parish School offers a robust amount of need-based tuition assistance. All interested families must apply annually when registering/re-registering their student(s). Applications will be available concurrent with registration materials. All inquiries are kept strictly confidential.

5.       DELINQUENT TUITION AND FEES PAYMENTS POLICY

The success of Our Lady of Lourdes Parish School relies upon the commitment of our families to:

           - Make Catholic education a financial priority.

- Be involved in their student(s) education.

- Make their tuition and fees payment(s) on a timely basis.

Our school relies upon the tuition and fees for a large portion of the budget to operate our excellent spiritual and educational programs. Therefore, when tuition and fees payments become delinquent it is a serious matter. If family financial circumstances change to such a degree that it warrants re-evaluation of the tuition and fees commitment, it is the responsibility of the family to contact the administration as soon as possible.

 

When payments are not made in the manner described by a parent/guardian’s tuition agreement, the following steps will take place:

 

30 Days Past Due

When an account becomes 30 days past due under the arrangements established by the Tuition and Fees Agreement Form or an accepted alternate plan for payment, the family shall receive written notification via certified mail that their account is past due with copy of this delinquent tuition and fees policy.

 

It is the responsibility of the family to contact the administration within 15 days of receipt of the past due notice to correct the situation or make an acceptable alternate plan for payment.

 

60 Days Past Due

When an account becomes 60 days past due under the arrangements established by the Tuition and Fees Agreement Form or an accepted alternate plan for payment, the family shall receive written notification that their account is past due with copy of this delinquent tuition and fees policy. Additionally:

- The pastor will be informed of family account balance and activity

- Report cards and transcripts will be withheld until payment in full is received

- Students will not be permitted to participate in athletic activities.

- Students will not be permitted to participate in extra-curricular activities.

- Students will not be permitted to participate in extended school, club, or field trips

- Students will not be permitted to pre-register or to return for the following academic year until the balance is paid in full or an acceptable alternate plan for payment is in place.

 

90 Days Past Due

When an account becomes 90 days past due under the arrangements established by the Tuition and Fees Agreement Form or an accepted alternate plan for payment, the family shall receive written notification that their account is past due with copy of this delinquent tuition and fees policy. Additionally:

- The pastor will be informed of family account balance and activity

- Report cards and transcripts will be withheld until payment in full is received

- Student(s) will be withdrawn from Our Lady of Lourdes Parish School

Section E: Dress and Uniform Code

E.     DRESS AND UNIFORM CODE

1.       GENERAL UNIFORM POLICY

The entire school uniform is available from Dennis Uniform Company located at:

                  6459 De Soto Ave., Woodland Hills, CA 91367

                  Phone Number: (818) 887-5378

 

Students are expected to wear clean, complete uniforms with the current school logo every day beginning the first day of school. All uniforms must fit properly. No oversized clothing is allowed. The uniform must be worn to and from school except when students are participating in school-sponsored activities, or are enrolled in the After School Care Program. Only the current school logo is acceptable.

Footwear                                                              

Shoe Style: School appropriate shoes are required. During P.E., athletic type shoes are mandatory. Not permitted are sandals, flip-flops, heels or platform soles, lighted soles, wheeled, or backless/mule style shoes.

Socks: Color should be white, navy or black. White or navy tights are acceptable for girls.

Hair

Hair must be a natural color, neat, clean and cut in an appropriate style. Hair may not interfere with vision by covering the eyes.

  • Boys: Hair must be cut at the natural hairline at the back of the head.

Make-up and Accessories

  • Make-up, false nails, or nail polish are not permitted. No body art (tattoos) whether permanent or temporary is allowed. Contact lenses cannot be worn to enhance or change eye color.
  • Only moderate hair accessories are acceptable. One small stud earring per ear is allowed.
  • Eighth grade privilege: Nail polish may be worn to school.

Outerwear:

  • Jackets must be solid navy The school logo is optional.
  • Navy cardigan sweaters ordered through Dennis with the school logo.
  • Only Our Lady of Lourdes sweats ordered from Dennis Uniform are permitted. The sweatshirt must have the school logo. Students may change into sweatpants at P.E. on cold days but may not be worn to replace their regular uniform.

Girls’ Uniform

  • Grades K – 3: Plaid jumper (no shorter than 3” above the top of the knee) and plaid skort (optional for PE).
  • Grades 4 – 8: Plaid skirt or plaid skort (no shorter than 3” above the top of the knee) and not rolled at the waist.
  • TK – 5: Dennis Uniform grey or yellow short sleeve polo style knit shirt with school logo.
  • Grades 6 – 8: Grey, yellow, or navy blue short sleeve polo style shirt with school logo.
  • Pants and Shorts are Dennis Uniform navy twill.

Boys’ Uniform

  • Pants and Shorts are Dennis Uniform navy twill.
  • TK – 5: Dennis Uniform grey short sleeve polo style knit shirt with school logo.
  • Grades 6 – 8: Grey or navy blue short sleeve polo style shirt with school logo.

TK Uniform                                                          

  • TK students may wear uniform sweatpants and sweatshirts (over their polo shirts) as part of their regular classroom uniform.

P.E. Uniform                                                        

  • TK – 8: School uniform shorts, skort or sweatpants, school uniform shirts or School T-shirt, and Athletic style flat soled shoe that meets general uniform shoe color.

Mass Uniform

  • Girls (TK – 8): Plaid uniform skirts, jumpers, or skort with yellow uniform polo shirts.
  • Boys (TK – 8): Uniform long pants with allowed uniform polo shirts.

Uniform Infractions

Parents will receive notification when their child is not in compliance with the General Uniform Policies.

2.       NON-UNIFORM DAYS

Casual Dress

  • Shirts with no objectionable writing, logos or pictures are permitted
  • Pants, walking length shorts, or jeans are permitted.
  • Shoes: Any color shoe is permitted
  • Dresses or skirts are acceptable for girls; however, they must not be shorter than 3” above the top of the knee.

Not permitted for Casual Dress

Tank tops, bare midriff, sleeveless tops, tight fitting or baggy fitting clothes.

Jeans Day

Student should wear his/her regular uniform shirt, socks and shoes with blue demin skirt, walking length shorts, or long pants.

Halloween Costumes

  • Costumes should not glorify violence or be offensive. No real or plastic guns, swords, knives, spears, pitchforks, or other weapons are permitted
  • If a costume is considered inappropriate by the teacher or administrator, the student will be asked to wear their school uniform.
  • Shoes should be safe and appropriate for the playground.
  • Costumes should be safe to wear at Masks should provide a wide field of vision.

Costumes cannot be tight fitting or revealing.

Section F: Discipline

F.     DISCIPLINE

1.       SCHOOL-WIDE DISCIPLINE GUIDELINES

Parental cooperation is essential for the welfare of the students. If, in the opinion of the administration, parent behavior seriously interferes with the teaching/learning process (including gossip that is detrimental to the student’s/teacher’s reputation), the school may require parents to withdraw their children and sever the relationship with the school.

The staff of Our Lady of Lourdes Parish School commits themselves to seeking restorative measures whenever possible, encouraging students to develop the ability to make appropriate choices. To this end and with these goals in mind, all staff will develop a set of expectations for student conduct, and will make these expectations known to students.

2.       GUIDLINE OBJECTIVES

  • Create an environment which encourages students to make morally-based, appropriate choices which enhances learning.
  • Provide consistent reinforcement of school and classroom rules and expectations.
  • Notify parents of unacceptable student work habits, behavior, or tardiness.
  • Give students the opportunity to explain action and cause, through due process.

3.       DISAPPROVED DISCIPLINARY MEASURES

The following disciplinary measures are forbidden:

  • All corporal punishment, including shaking and slapping.
  • Language that is sarcastic or calculated to bring ridicule on the student, his or her parents, or background.
  • Using religious exercises or important class assignments as punitive measures.
  • Bizarre and unusual punishments.
  • Withholding or altering rightfully earned academic grades.
  • Any disciplinary action that isolates a student without proper supervision.
  • Students cannot use cell phones or pagers at any time on school grounds during school

4.       RULES AND REGULATIONS

General Behavior Guidelines

With a commitment to instill in each student awareness and accountability for his/her own actions the following guidelines and consequences have been established:

  • Students are expected to respect all members of the school. This includes no put-down remarks or improper language, fighting or “play-fighting”, or activities that put others or self at risk.
  • Students are to be in complete uniforms as required per Section E of this handbook..
  • Students may not leave the school grounds at any time during the school day without written parental permission and clearance from the office. Students who walk to and/or from school must update written permission annually.
  • Students are not allowed in the classroom unless the teacher is present.
  • All students will be responsible for the care of school and personal property.
  • Parents are responsible for replacing lost or damaged property by their children, whether intentional or unintentional.
  • Students will not litter the school Lunch and play areas are to be kept clean.
  • Bathrooms are to be used Photography and video devices, including cell phones are strictly prohibited from bathroom/changing areas at all times.
  • Gum and/or sunflower seeds are not allowed in the classroom or on the school grounds at any
  • Our Lady of Lourdes Parish School has a zero tolerance for academic dishonesty. Any student who is caught cheating will have his/her paper taken away and will receive a 0 for the grade on that There will be no make-up for that paper and student conduct grade will be lowered.
  • Students cannot use cell phones or similar communication devices at any time on school grounds during school The Apple iWatch or similar devices may not be allowed at the discretion of the classroom teacher and/or administration.

Playground Rules

  • Students are to go to their play area after eating and participate in the game designated for their If a student cannot participate he/she should still be at the play area unless special arrangements have been made through the office or by the teacher.
  • Students should not do homework during break periods.
  • Only school play equipment is
  • Students are to play in their designated area during recess and lunch.

Lunch and Recess Guidelines

  • Students are to bring their snack/lunch to school and be eaten in designated areas. “Hot Lunch” can be purchased daily through Choice Lunch ®. Fruit drinks in cans or plastic bottles are Glass containers are NOT allowed on school premises. Soda and energy drinks are prohibited for all grade levels.
  • The office requests parent refrain from delivering food to the school office, as it causes added traffic during an already busy period of time. Appropriate birthday snacks are the exception.
  • Forgotten lunch or snacks must be delivered to the office, not to the classroom nor school-yard.
  • Students are to eat lunch in their area for at least 15 They are to remain seated at that time. They may stand and leave the lunch area only when bell has rung and the yard supervisor givesthempermission.
  • All play activities should stop at the freeze
  • Yelling, unnecessary noise, food throwing and horseplay are not allowed in eating areas.
  • Students are to dispose of their wrappers, peelings, lunch bags, properly. They will leave their area clean and tidy. On rainy days, all trash must be disposed of in outside containers.
  • Students must be seated in the lunch area with all food and drink No food or drink items can leave the lunch areas during recess or lunch or be taken into the bathrooms or on the playground.

5.       CONSEQUENCES

  • Consequences will be assessed based on three areas of observation: work habits, behavior, and/or punctuality.
  • Work Habits: Students should exhibit effort to based on grade level expectations and ability in all facets of our school curriculum, to fulfill homework and classwork obligations, and to develop personal responsibility.
  • Behavior: Students are expected to control behavior/conduct, to help create a positive school environment.
  • Punctuality: Students are expected to arrive at school and in class in a timely manner. Parents/guardians are expected to facilitate on-time arrival to school.

Referrals

 

  • Notification will be based on a referral system and may be issued by Our Lady of Lourdes faculty, staff, yard duty, and administration for infractions in the above areas. Referrals are used in conjunction with individualized classroom discipline program, are considered a warning to the student, and provide information for the parent. Parents are required to sign and return the referrals.
  • Three referrals in any one area listed above, will result in a detention. All referrals affect the student’s overall Work Habit or Behavior report card grade at the end of the trimester in which they were received. Tardies may negatively affect student Work Habit grades.

Detention

 

A student must serve detention upon receiving 3 referrals during a school trimester. Detention notification must be signed by parent/guardian and returned to the school office the next school day. If a student fails to turn in the signed detention notification or fails to serve detention, further consequences will follow.

Detention before or after school hours is considered an appropriate means of discipline. A student shall not be detained in school for disciplinary or other reasons for more than one hour after the close of the school day. Under no circumstances shall a student be detained at school without prior knowledge of the parent or guardian who shall also be informed of the reason, time and duration of the detention.

  • Students participating in any extra-curricular activity (sports, Student Council, Yearbook, ) will forfeit the privilege of participating in/attending the next game or meeting if the detention is not served as scheduled.
  • ALL detention and referrals will affect the students Work Habit or Behavior The third detention or any suspension will result in the conduct grade being lowered one grade.
  • Three detentions for the same offense will result in additional disciplinary action at the discretion of the administration.

Suspension

Any of the reasons listed for expulsion where mitigating circumstances exist may be adequate cause for suspension of a student. A student may be placed on suspension for severe violation of rules, continued misconduct, or for serious misconduct on or off campus during school related activities.

No student shall be suspended from an elementary school for more than two consecutive weeks. The student will be given an oral or written report of the infraction, and a fair opportunity to present his/her side of the story. The length of any suspension is left to the discretion of the principal.

Notice of suspension must be given to the parents or guardians by telephone or in a conference.

The principal shall schedule a conference with the suspended student’s parents/guardians to discuss matters pertinent to the suspension especially the means by which the parents/guardians and the school can cooperatively encourage the student to improve behavior. The suspended student may be present at the conference.

The principal is required to maintain dated documentation of the facts, and of the parent conference.

In “emergency” situations constituting a clear and present danger to lives, safety or health of students or personnel, suspension may be imposed without prior conference. In this case a note to the parents will follow within 24 hours.

In no case will a teacher on his/her own authority suspend a student.

In-School Suspension

An in-school suspension is used as a disciplinary measure by the school administration as an alternative to out-of-school suspension. It is a means to help students assume more responsibility for their actions.

  • Students will work in isolation and will not be allowed to mingle or talk to other students.
  • Students in in-school suspension may not attend or participate in any school activity.
  • The parent will pick up the student in the office.
  • They are expected to successfully complete assigned class work at home.

Out-of-School Suspension

The administration shall have the right to suspend a student from school as a consequence for disciplinary violations. The administration shall contact the parents when a pupil is suspended. Suspension will take place after every possible step to correct the student’s behavior has been undertaken.

  • Suspended students are not to come to school or attend any school activity during the time suspension.
  • Students will be assigned academic work to make up for lost class time.
  • Students who are suspended may return to school only after a parent/school conference.
  • When reinstated, the student remains in school on disciplinary probation.

Disciplinary Probation

A student is placed on disciplinary probation upon returning to school after an out-of-school suspension, or at the discretion of the principal.

A student placed on disciplinary probation may not participate in after school sports or any special school activities.

It is the parent’s responsibility to pick up a weekly progress report from the homeroom teacher.

If, after being placed on probation, the student does not show any improvement in behavior, the parents may be asked to withdraw the student from our school.

Expulsion

Reasons for Expulsions are, but not limited to, the following offenses committed by students:

  • Actions gravely detrimental to the moral and spiritual welfare of other students.
  • Habitual profanity or vulgarity.
  • Assault, battery or any threat of force or violence directed toward any school personnel or student.
  • Bullying or harassing school personnel or other students.
  • Open, persistent defiance of the authority of the teacher.
  • Continued willful disobedience.
  • Use, sale or possession of narcotics, drugs, or any other controlled substance.
  • Use, sale, distribution, or possession of any alcoholic beverages on or near school premises.
  • Smoking or having tobacco.
  • Forging signatures.
  • Cheating or plagiarism.
  • Willful cutting, defacing or otherwise injuring in any way property, real or personal belonging to the school.
  • Habitual truancy.
  • Possession of harmful weapons (e.g., knives, guns, etc.) or materials that can be used as weapons.
  • Membership in, active involvement in, or affiliation with a gang or group responsible for coercive or violent activity.
  • Actions in or out of school which are detrimental to the school’s reputation.
  • Violation of the Electronic Communications Policy policies and guidelines.
  • Inappropriate conduct or behavior unbecoming a student in a Catholic school.

 

Procedure for Expulsion

Except in cases involving grave offenses, the following steps must be taken:

  • A conference must be held with the parents/guardians, student, teacher, and principal present to advise the family that serious action is contemplated unless there is immediate improvement in behavior. In parish schools, the pastor should be notified of the conference, given an opportunity to attend and provided a report of the discussion.
  • If there is no improvement in behavior, the final decision will be announced at a second conference attended by the principal, teacher, and parents/guardians.
  • If the parents fail, without cause, to attend the conference, the pastor, principal, and teacher will reach a final decision. The final decision rests with the pastor in consultation with the principal.
  • In no case will a teacher on his/her own authority expel a student.
  • Full credit will be given for all work accomplished by the student up to the moment of expulsion.

 

Written Record

A written record of the steps leading to expulsion must be kept on file with copies of all communications and reports.

Cases Involving Grave Offenses

In cases involving grave offenses, which may include a violation of criminal law or actions so outrageous as to shock the conscience or behavior of the community, the student is immediately suspended and the initial parent-principal conference is dispensed with.

The procedure involving cases of grave offenses should be followed when the continued presence of the student at school (even for a short period of time) will, in the reasonable judgment of the principal, pose a serious threat to the health and welfare of another student or students, or faculty members.

When immediate suspension is imposed, with probable expulsion, while the case is being investigated, the rules and the consequences of the violation should be clearly explained to the student and parents/guardians.

Time of Expulsion

An expulsion may be made immediately if the reasons are urgent. Only in exceptional cases shall expulsion of an eighth grade student who has been in the school one or more years be allowed.

If an expulsion is to take place during the last quarter of the school year or during the last semester in the case of an eighth grade student, prior approval of the Department of Catholic Schools is required before the expulsion can take effect.

If such action is contemplated, approval shall be obtained before the announcement of the final decision to the parents at the meeting described below.

Reporting of Expulsions

All expulsions even if they occur at the end of the year, are to be reported by telephone to the elementary supervisor at the Department of Catholic Schools within twenty-four hours. The County Office of Education where the school is located may require notification of pupil expulsions.

Right to Make Exceptions

The principal, in consultation with the pastor, retains the right to make exceptions in cases where mitigating circumstances call for a different response than policy suggests.

Home Study

Circumstances may arise which dictate that a student, at the discretion of the principal, be excluded from school attendance for a period of time. This is a remedy for unusual situations and is not considered suspension. Students may be given tests, etc. outside of school hours so that grades can be reported.

 

6.       HARASSMENT, BULLYING AND HAZING POLICY

Our Lady of Lourdes Parish School is committed to provide a safe and comfortable learning environment that respects Christian values and is free from harassment, bullying or hazing in any form. Harassment, bullying or hazing of any student by any other student, lay employee, religious, clergy, or school volunteer is prohibited. The school will treat allegations of any such conduct seriously and will review and investigate such allegations in a prompt, confidential and thorough manner.

Substantiated acts of harassment, bullying or hazing by a student will result in disciplinary action up to and including dismissal of the student. Students found to have filed false or frivolous charges will also be subject to disciplinary action up to and including dismissal. For students in grades K-3, this disciplinary action shall depend on the maturity of the students and the circumstances involved. For students in grades 4 through 8, the disciplinary action may include suspension or dismissal.

Harassment

Harassment occurs when an individual is subjected to treatment or a school environment that is hostile or intimidating based upon a legally protected class, such as race, sex, ethnic origin or religion. It includes, but is not limited to, any or all of the following:

  • Verbal harassment: Derogatory comments and jokes; threatening words spoken to another person.
  • Physical harassment: Unwanted physical touching, contact, assault, deliberate impending or blocking movements, or any intimidating interference with normal work or movement.
  • Visual harassment: Derogatory, demeaning or inflammatory posters, cartoons, written words, drawings, and gestures.
  • Sexual harassment: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature.

Bullying

Bullying is the habitual harassing, intimidating, tormenting, browbeating, humiliating, terrorizing, oppressing and/or threatening of another person. Bullying typically consists of direct behaviors, such as teasing, taunting, threatening, hitting, shoving, and stealing that are initiated by one or more students against a victim or victims. In addition to direct attacks, bullying may also be indirect, such as spreading rumors that cause victims to be socially isolated through intentional exclusion. Whether the bullying is direct or indirect, the key component of bullying is physical or psychological intimidation that occurs repeatedly over time to create an ongoing pattern of harassment and abuse.

Students may also be involved in cyber bullying, which occurs when they bully each other using the Internet, mobile phones or other cyber technology. This can include, but is not limited to:

  • Sending inappropriate text, email, or instant messages.
  • Posting inappropriate pictures or messages about others in blogs, websites, or social communication networks.
  • Using someone else’s user name to spread rumors or lies about someone.

Hazing

Hazing is any method of initiation or pre-initiation into a student organization or student body or any pastime or amusement engaged in with respect to these organizations which causes, or is likely to cause, bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm, to any student or other person.

Students are responsible for:

  • Conducting themselves in a manner that contributes to a positive school environment.
  • Avoiding any activity that may be considered discriminatory, intimidating, harassing, bullying or hazing.
  • If a student is a target of harassment, bullying or hazing, when possible, informing the other person(s) that the behavior is offensive and unwelcome.
  • Reporting all incidents of discrimination, harassment, bullying or hazing to the principal or teacher.

As appropriate, the students involved may be asked to complete a formal, written complaint, which will be investigated and will involve only the necessary parties. Confidentiality will be maintained as much as possible.

 

7.       STUDENT THREATS

All threats by students to inflict serious harm to self or others, or to destroy property, will be taken seriously. Whoever hears or becomes aware of any threat made by a student should immediately report it to the pastor, principal, or a teacher. The principal will notify the police and the Department of Catholic Schools immediately.

The student who has made the threat will be kept in the school office under supervision until the police arrive. The parents/guardians of the student who has made the threat will be notified. Any adult or student who has been identified as the potential victim, or mentioned in writing as a potential victim, will be notified immediately.

The student who has made the threat will be suspended until the investigation by the police at school has been completed. The decision to re-admit a student who has made a threat will be made by the principal and pastor on a case-by-case basis.

Practical jokes or offhand comments of a threatening nature will be taken seriously and will be investigated. The police may be notified and these actions may result in suspension or removal of a student from school.

8.       SCHOOL SEARCHES

Students’ legitimate expectation of privacy in their person and in the personal effects they bring to school must be balanced against the obligation of the school to maintain discipline and to provide a safe environment for the school community. Accordingly, school officials may conduct a search of the student’s person and personal effects based on a reasonable suspicion that the search will disclose evidence that the student is violating or has violated the law or a school rule.

School officials do not need a warrant or a parent’s permission to conduct a search of the student and/or the school’s or a student’s personal property, as long as they have a reasonable suspicion that a law or school rule is being or has been violated.

Students do not own their lockers or other school property. Lockers are made available to the student by the school. The student does have some expectation of privacy in his/her locker from other students. However, a student may not exclude school officials if the school official has a reasonable suspicion that a law or school rule has been violated.

A student has a greater expectation of privacy concerning his or her backpack, purse, clothing and other personal effects. A school official who finds it necessary to conduct a search of a student’s backpack, purse, clothing or personal effects, must have a reasonable suspicion that the student is violating or has violated a law or school rule. The student’s parents should be notified of any such search.

An alert from a trained and certified detector dog is sufficient to allow the school official to have a reasonable suspicion and to conduct a search of the student’s locker, car or his or her personal property and effects. In addition to this policy on searches by the school, every student is subject to the Archdiocesan and school use and privacy policies concerning cell phones and other electronic devices, whether the devices belong to the school or to the student.

If a student refuses to cooperate in a reasonable search of the school or student property (including electronic devices), the student’s parents and/or the police may be called for assistance or referral.

9.       PRINCIPAL’S RIGHTS

The principal is the final recourse in all-disciplinary situations. The principal retains the right to amend the handbook for just cause and parents/guardians will be given prompt notification if changes are made.

Parental cooperation is a condition of your child’s enrollment in Our Lady of Lourdes. This should be considered at all times.